office coordinator

*About the Role*

Brown Strachan Associates is seeking a highly organized and detail-oriented Office Coordinator to lead and oversee office administrative functions, including effective collaboration with engineering and accounting activities. This is a part-time, in-office position that plays a key role in keeping our business running efficiently through accurate administration and organization.

*Key Responsibilities*

• Handling daily office operations and administrative functions, including filing, answering phones, checking the mail, etc.
• Maintaining accurate company and personnel records, onboarding new employees, etc.
• Supporting accounting with all necessary documentation for receipts, bills, financial transactions, cheques received at office, bank deposits, etc.
• Coordinating with accounting for Accounts Payable and Accounts Receivable, including client invoicing, collections and payment tracking.
• Handling client questions/concerns related to invoicing, and coordinating with accounting.
• Supporting management with administrative and financial reporting as required.
• Providing recommendations and decision support on office administration-related matters.
• Maintaining critical licenses/memberships for the engineers and firm.
• Signing up and tracking webinars for engineers to complete mandatory CPD (Continuing Professional Development) hours.
• Taking meeting notes and following up on action items as needed.
• Managing travel arrangements for engineers for out-of-town site visits.
• Providing vacation relief to the Engineering Administrative Assistant.
• Assisting with quotations, proposals, contracts, and other administrative documentation as needed.
• Managing vendor relationships, office telephone/internet service, file archives, office supplies, office repairs, etc.

*Qualifications*

• Extensive office experience with a focus on administrative support, vendor management, basic budgeting and familiarity with accounting practices, procedures, Quickbooks, etc.
• Computer literacy (Excel, Wordperfect/Word), with ability to learn new software.
• Excellent organizational and time management skills with high attention to detail and accuracy.
• Ability to complete complex administrative tasks independently.
• Experience in construction/engineering office preferred.
• Excellent communication skills?both verbal and written.

Pay: $30.00-$35.00 per hour

Expected hours: 20.0 ? 25.0 per week

Work Location: In person