Administrative Assistant

Full-Time Immediate Start Available Primarily Onsite £13.27 per hour TheOpportunity WearerecruitingforanexperiencedandorganisedAdministrativeAssistant to join a busy professional services team withinaleadingUKhighereducationinstitution.Thisisanexcellentopportunityforsomeonewhoenjoysprovidinghigh-qualityadministrativesupport,coordinatingactivitiesandworkingwithinafast-pacedenvironmentsupportingseniorstakeholders. Thisrolerequiresanimmediatestartand so wearekeentohearfromcandidateswhoareavailabletocommenceworkatshortnotice. Theroleisprimarilyonsite,particularlyduringtheinitialonboardingandtrainingperiod.Theremaybesomeopportunityforhybridworkingonceestablishedintherole,subjecttooperationalrequirements. KeyResponsibilities Provideday-to-dayadministrativesupport,ensuringeffectivecoordinationofactivitiesandpriorities. Managecomplexandconfidentialdiaries,arrangingmeetingsandappointmentsefficiently. CoordinateUKandinternationaltravelandaccommodationarrangements,preparingdetaileditinerariesandensuringalllogisticsareinplace. Processpurchaseorders,expensesandtravelbookingsthroughorganisationalsystems,ensuringcompliancewithproceduresandapprovals. Supporttheadministrationofexternalconsultantsandsuppliers,ensuringallrequireddocumentationiscompleted. Arrangecatering,taxisandotherhospitalityrequirementsusingonlinebookingsystems. Organisemeetings,visitsandeventsofvaryingscale,includingvenuebookings,cateringandattendeecoordination. Provideflexibleadministrativesupportandcoverforcolleaguesacrossthewiderteamwhenrequired. AboutYou We'relookingforsomeonewho: Haspreviousadministrativeexperiencewithinabusyofficeenvironment. Has experience of managing diaries and coordinating competing priorities for senior stakeholders.

Demonstratesexcellentorganisationalandtime-managementskills. Canmanagemultipleprioritieswhilstmaintainingahighlevelofaccuracyandattentiontodetail. Handlessensitiveandconfidentialinformationprofessionally. Hasstrongcommunicationandinterpersonalskills. IsproficientinMicrosoftOfficeandconfidentusingarangeofsystemsanddatabases. Takesaproactiveandflexibleapproachtowork. Due to the urgent nature of this requirement, we will be reviewing and screening applications as they are received. We therefore encourage interested candidates to apply as soon as possible. Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview