office assistant

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Legal administrative assistant/secretary. Medical administrative/executive assistant and medical secretary. Executive assistant/executive secretary. or equivalent experience.

Work setting:

• Office.
• University or college.

Tasks:

• Type and proofread correspondence, forms and other documents.
• Work on reports from manual or electronic files, inventories and databases.
• Process incoming and outgoing mail manually or electronically.
• Send and receive messages.
• Compile data, statistics and other information.
• Provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Perform data entry.
• Provide customer service.
• File material in storage area.
• Label files according to retention and disposal schedules.
• Label, file and retrieve documents.
• Locate and remove files requested.
• Organize and schedule office work.
• Store, update and retrieve financial data.
• Schedule and confirm appointments.

Computer and technology knowledge:

• MS PowerPoint.
• MS Access.
• MS Outlook.
• MS Windows.
• Electronic mail.
• WordPress.

Security and safety:

• Criminal record check.
• Child Abuse Registry check.

Screening questions:

Do you have experience working in this field?.

Experience:

3 years to less than 5 years.

Employment terms options:

Day.

Health benefits:

• Dental plan.
• Health care plan.

Financial benefits:

• As per collective agreement.
• Pension plan.