office administration clerk
Education:
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Legal administrative assistant/secretary. Administrative assistant and secretarial science, general. Executive assistant/executive secretary.
Work setting:
- University or college.
- School or educational institution/establishment.
Tasks:
- Type and proofread correspondence, forms and other documents.
- Receive and forward telephone or electronic enquiries.
- Sort, process and verify applications, receipts and other documents.
- Process incoming and outgoing mail manually or electronically.
- Send and receive messages.
- Prepare invoices and bank deposits.
- Provide general information to clients and the public.
- Photocopy and collate documents for distribution, mailing and filing.
- Order office supplies and maintain inventory.
- Perform data entry.
- Provide customer service.
- File material in storage area.
- Label, file and retrieve documents.
- Organize and schedule office work.
- Store, update and retrieve financial data.
- Organize mail by address and load into mail bag.
- Weigh outgoing mail.
Computer and technology knowledge:
- MS Word.
- MS PowerPoint.
- MS Access.
- MS Excel.
- MS Outlook.
- MS Windows.
- Electronic mail.
- WordPress.
- Computerized Maintenance Management Systems (CMMS).
Security and safety:
- Criminal record check.
- Child Abuse Registry check.
Work conditions and physical capabilities:
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Repetitive tasks.
- Combination of sitting, standing, walking.
- Sitting.
- Attention to detail.
- Work with minimal supervision.
Screening questions:
- Do you have experience working in this field?.
- Do you have the required certifications listed in the job posting?.
Experience:
3 years to less than 5 years.
Employment terms options:
Day.
Health benefits:
- Dental plan.
- Health care plan.
Financial benefits:
- As per collective agreement.
- Pension plan.