Executive Assistant
Who we are
Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation—inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
What you'll do
As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG's value statement.
While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.
You're good at
Managing and maintaining busy Outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings and amendments of flights, hotels, cars etc.), conference calls, meetings, etc.
Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
Organizing and scheduling client and internal meetings and events; prepare logistics and equipment arrangements
Providing vacation cover to other Executive Assistants
Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
Where appropriate, preparing and circulating meeting agendas and materials, attending meetings, taking and distributing meeting notes, following up on action items
Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
Organizing and maintaining online systems for PA
Managing client contacts for CRM/Contact Management
Organizing and maintaining electronic filing system
Preparing weekly timesheets and expense reports
Maintaining highest level of internal and external confidentiality
Please note that this role is for 12 months.
What you'll bring
A minimum of 4-5 years' experience in a fast-paced environment supporting senior executives is strongly preferred
Strong service orientation
Maturity and flexibility to work both independently and in cooperation with others
High level of self-motivation and initiative
Willingness to exercise good judgment and make decisions based on logic and common sense
Excellent organizational skills
Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
Superior attention to detail and accuracy
Follow through and ownership of tasks to completion
Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
Ability to multi-task and complete a variety of projects in a fast-paced environment
Ability and willingness to work overtime on projects and tasks as required
Knowledge and experience of the Middle East and local practices
Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment
Service oriented, flexible, attentive to detail team player
Ability to respect all BCG information as personal and confidential
Who you'll work with
You'll be working within a closely-knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director & Partner(s), and Partner(s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as you grow your career at BCG.
Diversity and inclusion
Boston Consulting Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.