Assistant Executive

Job Description Executive Assistant is responsible for providing high-level support to the Director in managing daily executive activities, business priorities, decision follow-ups, and cross-department coordination. This role acts as a bridge between the Director and department leaders to ensure instructions, management decisions, project progress, deadlines, and business priorities are properly communicated, tracked, and executed. Responsibilities

• Provide executive support to the Director, including scheduling, meeting preparation, document preparation, and follow-up management.
• Act as a communication bridge between the Director and department leaders.
• Track Director’s instructions, management decisions, project progress, deadlines, and cross-department commitments.
• Coordinate with department leaders to ensure business priorities are executed properly.
• Analyze updates from departments and highlight key issues, risks, opportunities, and recommended follow-up actions.
• Prepare executive summaries, meeting notes, reports, presentations, and briefing documents.
• Monitor progress of strategic projects and follow up with responsible leaders or PICs.
• Ensure important issues, blockers, or delays are escalated to the Director with clear context and recommendations.
• Maintain confidentiality of executive information, business decisions, and sensitive company matters.
• Support coordination of internal meetings, management reviews, and other executive activities.

Qualifications

• Minimum Bachelor’s Degree in Business Administration, Management, Communication, Secretary, or related fields.
• Minimum 2 years of experience as Executive Assistant, Personal Assistant, Secretary, Project Coordinator, Business Support, or related roles.
• Strong communication, coordination, and follow-up skills.
• Able to summarize complex information into clear key points, risks, and recommended actions.
• Detail-oriented, structured, proactive, and able to work with deadlines.
• Able to coordinate with leaders across departments professionally.
• Strong skills in Microsoft Office/Google Workspace, especially documents, spreadsheets, and presentations.
• High integrity and ability to handle confidential information.
• Good analytical thinking and problem-solving skills.
• Having proficiency in Mandarin, English, or Japanese will be an advantage
• Willing to be placed in Karawang.

Skills: Microsoft Outlook, Google Docs, Communication Skills, Google Sheets, Administration, Scheduling, Japanese Language, Bahasa Mandarin, Secretarial Skills, Microsoft 365, Organizational Skills, Attention to Detail, English Language, Microsoft Office