Accounts & Admin Assistant (with HR Support)

Accounts & Admin Assistant

Company: BlindXpert Pte Ltd

About the role

We are looking for a responsible and organised person to handle daily accounts, administration and basic HR support using Xero and Info-Tech HR system.

Job responsibilities

Accounts

• Prepare invoices, receipts and credit notes in Xero.
• Record customer deposits and payments, and follow up on outstanding balances.
• Check supplier invoices and prepare payments for management approval.
• Update accounting records and perform bank reconciliations.
• Process staff claims and petty cash.
• Coordinate with sales and installation teams on billing matters.
• Assist the accountant with month-end closing and filing.

Basic HR support

• Maintain employee records in the Info-Tech HR system.
• Update attendance, leave and overtime records.
• Prepare payroll information for management review.
• Assist with employee onboarding and offboarding.
• Arrange interviews and maintain recruitment records.
• Keep employee and salary information confidential.

Administration

• Maintain proper filing and documentation.
• Manage office supplies and provide daily administrative support.
• Coordinate with colleagues, suppliers and service providers.
• Perform other related duties assigned by management.

Requirements

• At least 1 year of relevant accounts or administrative experience.
• Basic knowledge of bookkeeping and accounting.
• Experience with Xero is preferred.
• Knowledge of Info-Tech HR system is an advantage.
• Basic Microsoft Excel and computer skills.

Personal qualities

• Responsible, honest and trustworthy.
• Organised and able to multitask.
• Careful with numbers and details.
• Able to keep company and employee information confidential.
• Proactive and able to meet deadlines.
• Good team player with a positive attitude.
• Willing to learn and work independently.