Admin Executive
Your tasks
You’ll handle the day-to-day administration that keeps our outlets compliant, our staff records accurate, and our operations running on time. You’ll work closely with management, HR, finance, and outlet managers.
General administration
- Manage company correspondence, filing, and document control, both digital and physical.
- Prepare letters, memos, reports, and presentations for management.
- Maintain office and outlet supplies, and coordinate with vendors for purchases, maintenance, and repairs.
- Track and renew contracts, insurance policies, tenancy agreements, and subscriptions.
HR administration support
- Maintain employee records, contracts, and personnel files.
- Support onboarding and offboarding, including documentation, staff IDs, and system access.
- Track attendance, rosters, and leave records, and prepare data for monthly payroll.
- Assist with work pass applications, renewals, and cancellations on MOM’s portal.
- Coordinate staff medical insurance and claims.
Licensing and compliance
- Keep track of outlet licences and permits, such as the liquor licence, SFA food shop licence, and public entertainment licence, and ensure timely renewals.
- Maintain compliance records and support audits or inspections by authorities.
- Keep statutory records up to date, including CPF submissions support and ACRA-related documents, together with the finance team or corporate secretary.
Requirements
- Diploma or degree in Business Administration, Human Resource, or a related field.
- At least [1–2] years of administrative experience, preferably in F&B, hospitality, or a multi-outlet business.
- Familiarity with Singapore employment practices, such as the Employment Act, CPF, and MOM work passes, is a strong advantage.
- Proficient in MS Office or Google Workspace, especially Excel or Google Sheets.
- Experience with HR or payroll software, POS reports.
- Highly organised, detail-oriented, and able to handle confidential information discreetly.
- Good written and spoken English and Mandarin (Chinese)
- Able to work independently and manage multiple deadlines.
What we offer
$2000 - $2200
- 13th Month Bonus (subject to company performance)
- Medical Leave (MC)
- Annual Leave (AL)
- Work from home
Other
Working hours Monday to Friday , [10:00 AM – 7:00 PM],
Work Location: Remote