Facilities Manager

Your tasks

Building Maintenance & Daily Operations

• Oversee daily maintenance and physical operations across multiple properties.
• Conduct routine building walkthroughs to identify maintenance, cleanliness, safety, and appearance issues.
• Perform minor repairs and maintenance tasks directly when appropriate.
• Oversee HVAC, plumbing, electrical, lighting, doors, flooring, and other building systems.
• Develop and execute preventative maintenance schedules to minimize unexpected repairs and equipment failures.
• Ensure all interior and exterior spaces are safe, functional, clean, and well maintained.
• Respond promptly to maintenance emergencies and coordinate repairs with minimal disruption to daily operations.
• Maintain an organized inventory of tools, supplies, equipment, and replacement parts.

Maintenance Team Leadership & Accountability

• Supervise and coordinate maintenance employees, including daily assignments, scheduling, performance, and follow-through.
• Establish clear expectations, responsibilities, and priorities for the maintenance team.
• Ensure maintenance requests are tracked, assigned, and completed in a timely manner.
• Verify that work is completed correctly and meets established quality standards.
• Train, support, and hold maintenance employees accountable for performance.
• Collaborate closely with on-site personnel and senior leadership to address facility needs.
• Communicate proactively regarding maintenance issues, repair timelines, and completed work.

Vendor & Contractor Management

• Manage relationships with outside contractors, service providers, and maintenance vendors.
• Obtain competitive quotes, evaluate proposals, and negotiate pricing.
• Coordinate vendor schedules and oversee work performed on-site.
• Ensure contractors complete work according to approved scopes, timelines, and quality expectations.
• Review invoices against approved quotes and completed work before submitting them for payment.
• Track vendor contracts, service agreements, warranties, and scheduled maintenance.
• Identify opportunities to reduce costs and improve vendor performance.

Renovations, Repairs & Special Projects

• Coordinate small- to medium-sized renovation, repair, and facility improvement projects.
• Develop project scopes, timelines, material requirements, and cost estimates.
• Oversee contractors to ensure projects are completed safely, on schedule, and within approved budgets.
• Coordinate work during evenings and weekends when necessary to minimize operational disruptions.
• Track project progress and communicate updates to leadership.
• Conduct final inspections and ensure outstanding items are resolved before project completion.

Safety, Compliance & Emergency Preparedness

• Maintain facilities in accordance with applicable building, fire, health, and safety regulations.
• Conduct routine safety inspections and promptly address identified hazards.
• Maintain accurate records of inspections, permits, certifications, and required maintenance.
• Coordinate fire alarm, sprinkler, HVAC, and other required building system inspections.
• Support emergency preparedness, building security, and facility-related emergency response procedures.
• Ensure exterior areas and common spaces are inspected regularly and maintained safely.
• Coordinate with leadership to minimize operational disruptions during repairs and emergencies.

Budget Management, Systems & Reporting

• Track facilities spending, maintenance costs, vendor expenses, and project budgets.
• Follow established purchasing, invoice verification, and financial approval procedures.
• Maintain a centralized work-order and preventative maintenance system.
• Keep organized records of repairs, equipment, warranties, vendor agreements, and completed projects.
• Provide weekly updates to leadership on open maintenance requests, completed work, upcoming projects, and spending.
• Identify recurring maintenance issues and recommend long-term solutions.

Requirements

Required Qualifications

• 5+ years of experience in facilities management, building maintenance, property maintenance, or a related field.
• Strong hands-on knowledge of building systems, including HVAC, plumbing, electrical, and general repairs.
• Experience supervising maintenance staff and coordinating outside contractors.
• Experience managing multiple buildings or a large, complex facility.
• Ability to troubleshoot maintenance problems and determine appropriate solutions.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Experience managing vendor relationships, obtaining quotes, and tracking expenses.
• Comfortable using work-order software, email, spreadsheets, and other basic technology.
• Strong communication skills and a service-oriented mindset.
• Valid driver's license.
• Ability to work 100% on-site in Jersey City and travel between properties.
• Availability for occasional evening, weekend, and emergency work.
• Ability to perform the physical requirements of the role, with or without reasonable accommodation.

Preferred Qualifications

• Experience in commercial facilities, residential property management, healthcare, hospitality, or other multi-site environments.
• Familiarity with New Jersey building codes, fire safety requirements, and facility inspections.
• Experience coordinating renovations and construction projects.
• Experience implementing preventative maintenance programs.
• Technical training, trade certifications, or a related degree.

Our SelectLeaders client is seeking an individual who

• Takes initiative: Identifies and addresses issues without waiting for direction.
• Is hands-on: Comfortable inspecting buildings, troubleshooting problems, and assisting the maintenance team.
• Is highly organized: Tracks requests, follows through on commitments, and ensures nothing falls through the cracks.
• Takes pride in the details: Maintains high standards for building appearance, safety, and functionality.
• Holds people accountable: Ensures employees and vendors consistently deliver quality work.
• Communicates clearly: Keeps leadership informed of progress, challenges, and priorities.
• Respects budgets: Manages expenses responsibly and identifies cost-effective solutions.
• Is proactive: Focuses on preventing problems rather than constantly reacting to them.