Construction Project Coordinator

Key Responsibilities: Maintain vendor compliance (authorizations, COIs, W-9s) and monitor lien notices.

Manage AP, including invoice entry, pay applications, and lien waivers, resolving payment questions with contractors.

Manage job cost, contracts, budgets, and change orders in Sage, including cost reporting and reconciliation.

Prepare draw packages and manage close-out documentation and project files.

Distribute contractor reports, updates, and jobsite photos; coordinate utility setup and transfer.

Support the Director of Construction with daily project needs, meeting agendas/minutes, and stakeholder communication.

Qualifications: Strong organizational and time management skills.

Exceptional attention to detail and accuracy.

Ability to manage multiple projects and deadlines simultaneously.

Strong written and verbal communication skills.

Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.

Experience working with accounting, job cost, or construction management software.

Ability to work independently while collaborating effectively within a team environment.

Experience in construction, real estate development, or project administration.

Experience with Sage accounting software or similar ERP/accounting systems.

Knowledge of construction contracts, pay applications, lien waivers, and project documentation.

Associate's or Bachelor's degree in Business, Construction Management, Accounting, or a related field preferred.