Programme Administration Officer (Contract 17 Months | Salary Up to $5,650) JO29320
Key Highlights:
- Contract Duration: 17 months
- Salary range: $4,800 – $5,650/month
- Work Location: Nanyang Avenue
- Role: Assistant Manager / Senior Assistant Manager
Key Responsibilities:
Curriculum & Academic Administration
- Manage the approval process for curriculum changes and new course proposals for undergraduate programmes
- Ensure curriculum submissions are complete, properly endorsed, and routed according to approval protocols
- Advise Schools and relevant stakeholders on curriculum approval requirements, approving authorities, submission timelines, and documentation requirements
- Follow up on discrepancies, risks, incomplete submissions, and missing information
- Manage and update programme information, curriculum requirements, course details, academic unit requirements, prerequisites, and restrictions in academic systems
Programme & Student Academic Records
- Oversee the collation, verification, and publication of academic unit requirements for programmes and the University website
- Administer student enrolment records for specializations and academic pathways, including minors, second majors, and work-study degree pathways
- Coordinate exception cases and outstanding academic administration matters with internal teams
- Support system configuration relating to the award of specialisations and pathways at graduation
- Maintain accurate application records, outcomes, and relevant student academic information
System Enhancement & Process Improvement
- Support Management System development and enhancement initiatives
- Contribute to process improvement and University-level projects assigned by the Office of Academic Services
- Review business specifications and prepare test scenarios for system enhancements
- Assist with system testing and coordinate with relevant stakeholders to ensure requirements are properly implemented
- Identify operational issues and support improvements to academic administration processes and systems
Academic Governance & Stakeholder Support
- Support the effective administration of undergraduate curriculum, programme, course, and student academic records
- Ensure academic information is accurate, complete, and maintained in accordance with established policies and procedures
- Work closely with Schools, internal teams, and relevant stakeholders on academic administration matters
- Exercise sound judgement when handling discrepancies, documentation gaps, exception cases, and non-standard requests
- Contribute to academic governance and the effective implementation of University academic policies and processes
Requirements:
- Diploma or Bachelor’s Degree in any discipline
- At least 3 years of experience in academic services, student services, programme administration, or related administrative functions
- Experience in a tertiary education environment is preferred
- Strong organisational skills with excellent attention to detail when maintaining records and academic information
- Strong analytical and critical thinking skills with sound judgement in handling discrepancies and non-standard cases
- Good stakeholder management and interpersonal skills, with the ability to work effectively with Schools, internal teams, and relevant stakeholders
- Proficient in managing administrative processes, documentation, and academic records
Only shortlisted candidates will be notified.
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