Admin Executive (Government Sector | 8 Months Contract | Salary Around $2,700) – JO29471
Key Highlights:
- Contract Duration: 8 months
- Salary: SGD 15/hour
- Work Hours: Mon – Thur: 8:30 – 6:00pm | Fri: 8:30am – 5:30pm
- Work Location: Revenue House, Newton Road
Key Responsibilities:
Records Appraisal & Management
- Appraise and review files and records in accordance with established procedures
- Organize, sort, and prepare records for digitization
- Ensure proper handling, classification, and management of physical files and documents
- Maintain accurate records and documentation throughout the process
Document Preparation & Quality Control
- Prepare files and Leasing for scanning and digitization
- Conduct quality control, checks on scanned documents to ensure completeness and accuracy
- Verify scanned files against the relevant records and documentation lists
- Identify discrepancies or missing documents and follow up accordingly
Central Registry Operations
- Assist in retrieving documents and files for collection
- Support day-to-day operations and ensure proper handling of records
- Perform other administrative and records management duties as assigned
Digital Records Verification & Upload
- Verify records against lists of digitised files provided on CDs
- Check and confirm that digitised files have been successfully uploaded
- Upload digitised files into portal
- Ensure all uploaded documents are complete, accurate, and properly maintained
- Assist in resolving discrepancies between physical records, digitised files, and system records
Requirements:
- Minimum Diploma qualification
- Proficient in Microsoft Office applications, particularly Microsoft Excel
- Good knowledge of managing information and records using Excel and other Microsoft Office applications
- Good command of written and spoken English
- Strong attention to detail and accuracy when handling files and data
- Able to organise, classify, and manage large volumes of documents systematically
- Prior experience in records management, document control, scanning, digitisation, or administrative support will be an advantage
Only shortlisted candidates will be notified.
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