Administrative Manager / Executive Assistant

About the Role We are a growing small-to-medium enterprise looking for a highly organized, proactive Administrative Manager / Executive Assistant to keep our operations running smoothly and support the leadership team directly. This is a hybrid role that blends office/administrative management with executive support — ideal for someone who thrives on structure, takes ownership, and enjoys being the person who makes everything work behind the scenes.

Key Responsibilities Executive Support

• Manage the founder/director's calendar, meetings, and travel arrangements
• Prepare correspondence, presentations, reports, and meeting minutes
• Act as a gatekeeper and point of contact for internal and external stakeholders
• Handle confidential information with discretion

Administrative & Office Management

• Oversee day-to-day office operations, vendor relationships, and suppliers
• Manage filing systems, records, and document workflows (digital and physical)
• Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support)
• Liaise with external parties such as accountants, auditors, banks, and government agencies

Finance & Operations Support

• Assist with invoicing, expense tracking, and basic bookkeeping coordination
• Support budget tracking and expense reporting
• Help maintain compliance with statutory filings and licenses \

Project & Process Support

• Coordinate cross-functional projects and follow up on action items
• Identify and implement process improvements for office efficiency
• Support ad-hoc business initiatives as needed

Requirements

• Diploma or Degree in Business Administration, Management, or a related field
• 3–5 years of experience in an administrative, EA, office management, or operations role
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office / Google Workspace; comfortable learning new tools and systems
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and work independently with minimal supervision
• Discretion and professionalism when handling sensitive/confidential matters
• Prior experience in an SME environment is a plus