Admin Executive (Corporate Secretarial Administrative Executive)

Job Overview

We are seeking a proactive and detail-oriented Office Admin Executive (Corporate Secretarial Administrative Executive) to support our Corporate Services team. The successful candidate will be responsible for handling administrative and coordination duties relating to corporate secretarial and compliance matters, ensuring that company records, statutory filings, and client documentation are properly maintained and submitted in accordance with Singapore regulatory requirements.

This role offers an excellent opportunity for individuals who are interested in building a long-term career in corporate secretarial practice.

Key Responsibilities

• Handle office administration duties including document management, data entry, filing, and correspondence.
• Provide administrative support for corporate secretarial matters related to clients.
• Liaise with colleagues (and clients if applicable) on administrative corporate matters.
• Monitor deadlines and chase colleagues to ensure timely submissions for clients.
• Assist with the submission of annual return filings and lodgments through ACRA BizFile+ Portal.
• Maintain accurate electronic records filed into clients’ folder.
• Update & maintain statutory documents, corporate records, registers etc in our system.
• Assist with process improvements and ensure adherence to internal compliance procedures.
• Ad hoc duties guided by manager.

Requirements

• Diploma or Degree in Business Administration, Corporate Secretarial Practice, Accountancy, Law, or a related discipline.
• Fresh graduate, inexperienced candidate may apply.
• Candidate with 1 to 3 years of experience in corporate administration, secretarial administration, or office support functions is an advantage.
• Familiarity with ACRA BizFile+, CorpPass, or other regulatory filing platforms is an advantage.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook. Familiarity with ACRA BizFile+ Portal, CorpPass, or other regulatory filing platforms is an advantage.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Meticulous, responsible, and able to work independently as well as collaboratively within a team.

Career Development Opportunities

• Receive on-the-job training and mentorship from experienced and qualified Corporate Secretaries.
• Gain practical exposure to Singapore corporate compliance requirements, ACRA filings, and regulatory processes.
• Learn the end-to-end corporate secretarial workflow, including company incorporations, annual compliance matters, and statutory record maintenance.