Receptionist sought for upcoming assignment within government operations

Are you an experienced receptionist who thrives in a broad service role where you can combine visitor reception, administration, office service, and security? We are now seeking receptionists for an upcoming assignment within government operations in Stockholm. We are looking for both those interested in a regular full-time role and those who want to work as a substitute during, for example, vacations, sick leave, and peak periods.

Please note that this is not an advertised position. Recruitment is taking place ahead of an ongoing procurement of receptionist services, which means that the assignment and the possibility of employment are dependent on us being awarded the contract.

About the assignment As a receptionist, you will become an important part of the daily operations and one of the first people that visitors and external contacts meet. You are responsible for providing a professional and welcoming reception while contributing to ensuring that reception, office service, and access control function smoothly and securely. As a receptionist, you have good service skills and a professional demeanor; you have the ability to work in a structured manner and take personal responsibility for your tasks. You can quickly switch between varying tasks and moments during the workday. Practical info: Start: From 1 January 2027 Working hours: The reception must be staffed 08-16, weekdays. The working hours are 07:30 - 16:30. Occasional evening work may occur during special events and will be communicated in advance.

Your tasks

The role is varied and includes, among other things: Receiving, registering, and directing visitors.

Staffing the telephone exchange, answering and transferring calls, and administering referrals.

Handling mail, couriers, and deliveries.

Providing information about premises and routines to employees and visitors.

Receiving and following up on error reports as well as handling simple corrective actions.

Keeping the reception and visitor areas welcoming and representative.

Preparing and restoring meeting rooms before meetings, training sessions, and other gatherings.

Handling lunch and coffee orders as well as simple catering.

Replenishing consumables and handling product orders and supplies.

Assisting with administrative tasks such as bookings, signage, printing, copying, and purchasing.

Administering access and ID cards, storage spaces, and permissions.

Handling solutions related to fire, security, and access control according to current routines.

Contributing to a secure and controlled access flow.

Your qualifications To be eligible for the assignment, you need to have: High school diploma or equivalent education.

At least three years of documented work experience as a receptionist.

Good knowledge of Microsoft Office.

Experience with telephone exchanges and referral systems.

Experience with, or the ability to work with, access card systems and permission management.

Experience working with routines related to access, visitor management, and security.

Very good computer and system proficiency.

Good English in speech and writing.

Training in HLR.

What we offer you As a consultant at Bemannia, you will get: ⭐ Close contact with your consultant manager ⭐ Opportunity for more exciting assignments ⭐ Experience in educational workplaces where your competence makes a difference ⭐ Secure employment terms 🔭 Read more about what it is like to be a consultant with us here: Att jobba som konsult via Bemannia

About the application Apply for the position by clicking apply below. Please upload your cv in word-format and in Swedish. Selection and interviews take place continuously, and the position may be filled before the last application date, 30/12-2026. We do not accept applications via email, but if you have specific questions regarding the position, they will be answered by the responsible recruiter, Filip Hed at filip.hed@bemannia.se For general questions regarding your application or our recruitment process, you can reach us during office hours at 0771-845300. Bemannia is a public and Swedish-owned staffing and recruitment company that provides competent and qualified personnel through outsourcing, recruitment, and personnel contracting within Organisation & Ledarskap, PR & Information, Marknad & Sälj, Ekonomi, Juridik, HR & Personal, Fastighet & Teknik, IT & Data, as well as Kontor & Administration. Bemannia has framework agreements with most of Sveriges Myndigheter and Sveriges kommuner, their administrations, and companies. Bemannia is a member of Kompetensföretagen and is an authorized Bemanningsföretag and Rekryteringsföretag, and also has collective agreements with Unionen, Akademikerna, SEKO, as well as LO and Hotell- och Restauranganställdas förbund. Bemannia is certified according to SS-EN ISO 9001:2015, Ledningssystem för kvalitet, SS-EN ISO 14001:2015, Miljöledningssystem – krav och vägledning, SS-ISO 45001:2018, Ledningssystem för arbetsmiljö and SS-ISO/IEC 27001:2022 Ledningssystem för informationssäkerhet The company management has been active in the industry for 40 years.