Part-Time Finance, Admin & Operations Executive

Only Singapore Citizens and Permanent Residents (PRs) may apply. Good written and verbal communication skills in both English and Chinese. Location: Clementi / West Coast, Singapore Employment Type: Part-Time Company Type: Small and Growing Company About the Role We are a small and growing company looking for a reliable, organised and hands-on Part-Time Finance, Admin & Operations Executive to support our daily finance, administrative and sales support functions. As the company is still developing and improving its internal processes, this role will also assist in setting up, organising and improving the company’s finance, administrative and management systems . We are looking for someone with practical finance experience who is able to work independently and is comfortable handling a broad range of responsibilities in a small-company environment. Key Responsibilities Finance & Accounting Assist in setting up and improving the company’s finance and accounting processes

Handle day-to-day bookkeeping and accounting records

Manage Accounts Payable (AP) and Accounts Receivable (AR)

Prepare and organise invoices, payment records and supporting documents

Perform bank reconciliations and maintain proper financial records

Assist with monthly financial reports and basic management reporting

Handle or assist with Singapore GST preparation and filing

Handle payroll, CPF matters and employee salary records

Liaise with external accountants, auditors, banks and relevant service providers when required

Assist in establishing proper filing, approval and financial control procedures

Assist with the setup and use of accounting and finance software

Administration & Operations Maintain company documents, records and digital filing systems

Prepare and organise quotations, purchase orders (PO), invoices, delivery documents and other paperwork

Assist with data entry and uploading information to customer or supplier systems

Maintain organised internal databases and digital records

Assist management in improving administrative and operational processes

Support general office administration when required

Sales Support Assist the sales team in preparing and organising sales documents

Upload product information, quotations and other required documents to customer platforms

Maintain customer, product and order information

Follow up on purchase orders, documents and other administrative matters

Assist with preparing product information, reports and presentation materials when required

AI & Software Comfortable using or willing to use AI tools such as ChatGPT to improve work efficiency

Able to use AI tools for document preparation, information organisation, research and administrative tasks

Familiar with accounting software and Microsoft Office

Comfortable learning and using new software, systems and online customer platforms

Requirements Only Singapore Citizens and Permanent Residents (PRs) may apply

Diploma/Degree or relevant qualification in Accounting, Finance, Business Administration or a related field preferred

Practical experience in finance, accounting or administrative work

Good knowledge of Singapore GST and payroll processes

Experience using accounting or finance software

Familiar with Microsoft Office

Good English communication and writing skills

Organised, responsible and detail-oriented

Able to work independently with minimal supervision

Comfortable working in a small and growing company where responsibilities may be broad and hands-on

Willing to help establish and improve new processes and systems, rather than only following existing procedures

Experience working in an SME environment will be an advantage

Experience using AI tools for work will be an advantage

Working Arrangement Part-time position

Workplace located in Clementi / West Coast

Working days and hours can be discussed Good written and verbal communication skills in both English and Chinese.

Suitable for candidates who are looking for a flexible part-time role and are comfortable supporting different areas of a growing business

Please note: This position is only open to Singapore Citizens and Permanent Residents (PRs).