Admin Executive/Assistant (Temporary, Full-Time)

Position Overview

We are seeking an organised, proactive, and people-oriented individual to join our small team on a full-time temporary basis for a period of two months, starting on or about 9 November 2026.

This role supports the music academy's day-to-day programmes, operations, events, and administration. The candidate will work with students, parents, teachers, volunteers, and external stakeholders to ensure the smooth running of lessons, performances and academy activities.

As we serve children with special needs and their families, we are looking for someone who is warm, patient, and enjoys working with people from diverse backgrounds.

Responsibilities

• Assist with day-to-day academy operations, including scheduling and rehearsals.
• Support events, performances and activities.
• Serve as a point of contact for the academy community and external parties.
• Maintain records and administrative files.
• Manage email correspondence, enquiries, and general administrative matters.
• Assist with claims processing.

Requirements

• A Diploma in any field, or equivalent work experience.
• Good organisational, interpersonal, and communication skills.
• The ability to handle tasks with attention to detail, and to treat sensitive information with discretion.
• Previous experience in administration, operations, programme coordination, education, events, or a similar role is an advantage, but not required.
• Good written and spoken English.
• The ability to communicate in spoken Chinese to liaise with Chinese-speaking parents. Spoken Korean for communicating with our non-English-speaking Korean music instructors will be an advantage.
• Willingness to support evening or weekend rehearsals, performances and events when required.
• Able to work well independently and as part of a team.

Experience in the arts, education, non-profit, music, or community sectors will be an advantage. Candidates with a genuine interest in supporting children with special needs through the arts are particularly encouraged to apply.