Bid Proposals Specialist

About the company

Bally's Intralot supplies integrated gaming and transaction processing systems, innovative game content, and value-added services to state-licensed gaming organizations. Drawing on extensive know-how, advanced product development standards, and substantial experience operating lottery games, the company delivers custom-built integrated solutions that combine operational efficiency with rigorous security and regulatory compliance.

Our games library includes more than 400 game types: numerical lotteries, TV lottery games, sports lotteries, fixed odds betting, instant lotteries, pari-mutuel, video lottery, and monitor games.

Your tasks

Position Overview The Bids & Proposals Specialist coordinator is responsible for managing the administrative aspects of the proposal development process, including analyzing various State/ Government Requests for Proposals (RFPs), gathering necessary information, coordinating with cross-functional teams, ensuring compliance with client requirements, and producing high-quality, polished proposal documents to be submitted to prospective clients, working closely with marketing and business development teams to meet deadlines and win new business; key duties include reviewing RFPs, assigning / tracking tasks, tracking bid progress, and ensuring proposals are formatted correctly and delivered on time.

Duties and Responsibilities

• Under the direct supervision of the Proposal Managers, performs the following duties and responsibilities. Other miscellaneous duties may be assigned.
• Thoroughly review RFPs to understand client needs, project requirements, and evaluation criteria.

• Track amendments and clarifications to ensure the final proposal incorporates all required information.
• Actively support the Business Development team in responding to proposal requests in a high-volume environment, project-managing each response, and prioritizing strategic cases.

• Support development and completion of proposal related forms, representations and certifications, bonds, etc.
• Ensure that proposals are compliant and meet all submission instructions, including free of grammar, spelling, and typographical errors and are completed within page count.

• Perform and lead word processing tasks and desk top production tasks using MS Word, Excel, and PowerPoint.
• Maintain standardized proposal templates, ensuring consistency across submissions.

• Prepare final proposal documents for submission, including electronic and hard copies, adhering to deadlines.
• Monitor the status of proposals and update internal databases.

• Assist in maintaining a repository of past project information and client testimonials to be used in proposals.
• Maintain bid responses in database to ensure up-to-date and accurate content.

• Coordinate and support meetings, perform scheduling, create review and other tasks at the direction of proposal manager and/or VP, Business Development.
• Develop presentation decks to include compliance elements, timelines, assignment matrices, and debrief slides.

• Support Business Development team with vendor registrations, prequalification questionnaires, and similar requests from clients and prospects.
• Maintain access credentials for clients’ vendor systems. Ensure filing of registration documents for future reference.

• Participate in maintaining master project resumes, working with various SMEs for details and updates.
• Quick self-starter, team-oriented and able to work with different personalities and professional styles.

Requirements

Education, Training, and Experience

• Bachelor’s degree in business or marketing.
• Project management skills: Ability to manage multiple proposals simultaneously and meet deadlines.

• Communication skills: Effective communication with internal teams and external clients.
• Analytical skills: Understanding complex RFPs and identifying key client requirements.

• Strong skills in Microsoft 365 (Word, Excel, PowerPoint, and RFP management tools).
• Solid leadership, time management, and critical thinking skills.

• Quick self-starter, team-oriented and able to work with different personalities and professional styles.
• Attention to detail: Meticulous focus on accuracy and consistency in documents.

• Attention to detail: Meticulous focus on accuracy and consistency in documents.

Employment Eligibility Verification Must possess valid documentation to establish identity and U.S. employment eligibility.

Other

This is a Hybrid role, 3 days per week in the office

Security Requirements Submission to, and ability to pass, a thorough pre-employment background check by the required State Lottery and Intralot, Inc. is a requirement of employment. A pre-employment drug screening is also a requirement.