Operation Coordinator

Key Responsibilities: Operations Coordination: Act as the primary liaison between executive management and operational sites, tracking the execution of operational plans and seasonal projects to ensure strict adherence to deadlines.

Problem Solving & Workflow Continuity: Rapidly resolve daily operational bottlenecks and track essential material supplies to guarantee uninterrupted workflow.

Executive Support: Attend strategic and operational meetings, record and follow up on action items, and prepare concise executive summaries to support decision-making.

Payroll Management: Compile attendance, leave, and deduction data, calculate target-based commissions and allowances, and prepare monthly payroll files.

Performance & KPI Tracking: Monitor key performance indicators across teams, conduct periodic performance appraisals, and align results with incentives while maintaining strict confidentiality.

Experience: Minimum of 3 years of proven experience in Operations Coordination, Executive Assistance, or HR Operations, preferably within a fast-paced environment.

Technical Skills: Advanced proficiency in data management and reporting tools (Microsoft Excel, Google Sheets).

Familiarity with payroll preparation and KPI tracking systems.

Analytical Skills: Strong ability to analyze operational data, interpret performance metrics, and prepare concise executive summaries.

Soft Skills: Problem-Solving: Proactive, solution-oriented mindset with the ability to swiftly resolve operational bottlenecks.

Time Management: Exceptional organizational skills and the ability to multitask effectively under tight deadlines.

Communication: Excellent verbal and written communication skills to effectively liaise between executive management and operational teams.

Confidentiality: High level of integrity and discretion when handling sensitive HR and financial data.