Administrative Assistant

Position: Administrative Assistant

We are seeking an Administrative Assistant to support our daily operations and office workflows. In this role, you will take charge of order processing, liaising with customers, and supporting our internal teams in compiling, preparing, and maintaining necessary documentation for food safety, workplace safety, and halal compliance.

Job Responsibilities:

• Assist in the preparation and processing of purchase orders, delivery documents, and invoices.
• Liaise with customers regarding order statuses, deliveries and product issues, and ensuring prompt follow-up with the relevant teams when necessary.
• Prepare daily stock reports to support goods packing and delivery schedules.
• Assist in compiling and preparing documentation for internal checks, customer audits, certification audits and regulatory inspections.
• Maintain organised records relating to food safety, halal compliance, and workplace safety requirements.
• Monitor and update supplier and raw material documents, ensuring all halal certificates and product specifications are complete, valid, and up to date.
• Handle day-to-day filing, data entry, and other ad-hoc administrative duties as assigned by management.

Job Requirements

• Diploma in Business Administration or a related discipline.
• Minimum 2 years of relevant administrative or office operations experience
• Strong proficiency in Microsoft Office applications
• Highly organised, meticulous, and possess excellent time management skills.
• Team player with strong problem-solving capabilities.
• Good written and verbal communication skills