administration officer

Education: Master's degree. or equivalent experience. Asset languages: Mandarin.

Tasks:

• Implement new administrative procedures .
• Review and evaluate new administrative procedures .
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Monitor and evaluate.
• Plan and control budget and expenditures.
• Take children to and from school and to appointments.
• Schedule staff.
• Provide job training and support.
• Consult with teachers, parents, administrators and community agencies.
• Arrange schedules.
• Supervise teaching assistants.
• Represent the organization, or delegate representatives to act on behalf of the organization, in negotiations or other official functions.
• Help with scheduling and workflow.
• Attend staff meetings to discuss progress and problems of children.
• Monitor and report student progress to classroom teacher.
• Evaluate teachers and support staff.

Work conditions and physical capabilities:

Fast-paced environment.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Organized.
• Reliability.
• Ability to multitask.
• Time management.
• Adaptability.
• Integrity.
• Team player.

Screening questions:

• Do you have the required certifications listed in the job posting?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Experience:

2 years to less than 3 years.