Admin Officer

Responsibilities:

HR & Staff Administration:

Maintain and update staff documentation and employee records. Monitor and document biometric attendance records. Support staff onboarding and documentation processes. Assist with staff guarantor documentation, checks, and verification. Maintain accurate records of staff-related documents and submissions. Support the HR Manager with routine staff administration.

SOP & Compliance Support:

Assist with enforcing company SOPs and administrative procedures. Participate in staff briefings and ensure required documentation and processes are followed. Conduct routine checks and follow up on outstanding compliance items. Escalate irregularities or non-compliance to the HR Manager.

Work Tools & Staff Assets:

Assist with the issuance and documentation of staff work tools, uniforms and other assigned items. Maintain proper records of items issued to employees. Ensure staff acknowledgements and handover records are properly completed.

Staff Accommodation Administration:

Maintain accurate accommodation records. Document allocation of rooms, bunks and mattresses to staff. Maintain records of accommodation assets and occupancy. Support periodic accommodation inspections and documentation.

General Office Administration:

Support the smooth running of the office daily. Maintain proper filing and documentation systems. Assist the HR Manager with administrative reports and follow-ups. Handle other administrative duties assigned by management.

Requirements:

HND in Business Administration, Human Resources, Management, or a related field. 1–2 years’ relevant experience in administration, HR support, or office management. Strong documentation and record-keeping skills. Good communication and interpersonal skills. Proficiency in Microsoft Office/Google Workspace. Ability to maintain confidentiality. Strong attention to detail and follow-through. Must be organised, disciplined, and comfortable working with established SOPs. Ability to work independently while supporting the HR Manager.