Store Manager for Åhléns Östersund

Joining B-HIVE Engineering means? Joining a multi-specialized engineering company that places people and innovation at the heart of its projects.

Since 2017, we have been building an adventure with our employees based on:

• Mutual aid and team spirit
• Benevolence and stability
• Fulfillment and professional progression

At B-HIVE, we believe that a fulfilled employee is a high-performing employee. That is why we offer a stimulating environment, training opportunities, and long-term support for your career.

The position:

We are looking for an Administrative Assistant M/F responsible for ensuring the administrative support of the Facilities department and the coordination of employees, suppliers, and service providers operating on an industrial site.

Organize the integration of new employees and subcontractors: creation of accounts, badges, access, IT equipment, and clearances.

Ensure the administrative follow-up of suppliers and service providers: certificates, regulatory training, FCO statuses, badges, and access authorizations.

Manage orders, quotes, contracts, and invoices, ensuring follow-up on validations in collaboration with the Accounting and Purchasing departments.

Track the HR administrative elements of employees: clock-ins, leave, RTT, expense reports, night/Sunday work, on-call duties, and medical visits.

Coordinate meetings, training, internal communications, office supplies, as well as mail and shipments for the department.

Handle administrative requests and anomalies in connection with internal teams, suppliers, and various departments.

Profile sought:

Master office tools and be comfortable with IT tools and management software. Possess experience in administrative assistance, ideally in a technical, industrial, logistics, or Facility Management environment. Demonstrate excellent organizational skills, rigor, and priority management. Know how to coordinate multiple interlocutors and simultaneously manage different files while respecting deadlines. Master professional English, both written and spoken.