Student Administration Executive

Company Overview

Established since 2007, Aventis Graduate School is an award-winning education provider with over 60,000 learners across ASEAN. Partnering with universities in the USA, UK, and Australia, Aventis offers graduate diploma and master's programs for working professionals.

Job Summary

The Student Administrative Executive provides administrative and technical support to enhance student success. This role manages student records, coordinates registration, maintains the LMS, and collaborates with stakeholders to ensure a smooth learning experience.

Responsibilities

• Manage student records, maintain databases, and handle correspondence to support student affairs operations
• Administer and maintain the university’s Moodle and Learning Management System to ensure platform functionality
• Create, edit, and organize courses and course materials to support academic delivery
• Coordinate student registration and enrollment processes, ensuring accurate and timely completion of forms and documents
• Assist in planning and organizing student orientation programs and events to facilitate student integration
• Respond promptly to student inquiries, providing clear information on academic policies, procedures, and services
• Collaborate with faculty, staff, and departments to address student concerns and resolve issues effectively
• Compile, analyze, and generate reports on student data to support departmental decision-making

Required competencies and certifications

• Polytechnic diploma or Bachelor’s degree (fresh graduates welcome)

Preferred competencies and qualifications

• Customer-centric service mindset
• Strong written and verbal communication skills applied in administrative contexts
• Ability to work independently and collaboratively within a team environment
• Ability to manage multiple tasks, meet deadlines, and perform under pressure
• Meticulous attention to detail in administrative tasks