Provide general administrative support in recruitment matters – job postings, arranging interviews (through email or calls), co-ordinating the interview process(application forms and other forms for candidates), and reference checks
Manage end-to-end on-boarding and off-boarding matters including but not limited to door access cards, documents to the security office for access cards, uniforms (full suitor polo T-shirt), lockers, locker keys, etc.
Manage work pass applications, renewals, and cancellations
Prepare employment contracts, staff confirmation, promotion, acknowledgement and resignation letters, and other HR-related letters
Maintain employee records including P-files, HRIS system, and TMS reports, and ensure all HR documentation is up-to-date and compliant with legal requirements
Support other HR-related special projects as directed by Management
Assist with HR general administration and other ad-hoc tasks as required
Administration
Assist in organizing company functions and staff welfare activities
In charge of servicing and maintenance of office equipment, e.g. corporate mobiles, office landlines, fibre broadband connections for 2 stores (Bukit Batok and Ubi), photocopiers, office air-con, water dispenser and filters, office phones (NEC), etc.
Initiate and follow upon applications and renewals of tied-up programs with counterparties, and Instalment Payment Plan (IPP) plans with banks
Keep stock of stationery and distribute to staff as required; replenish stationery orders weekly/monthly for 2 entities – AVS (Bukit Batok and Ubi) and ACCS
Keep stock of staff uniforms (full suit and polo T-shirt); replenish orders from regular suppliers and source new suppliers for better quality and pricing
Provide administrative and business support to the management
Perform other tasks as may be assigned according to organizational needs
