Adminstrative Assistant

Job Summary

We are looking for a responsible and organised Administrative Assistant to support the day-to-day administrative and operational activities of Auto Interior Pte Ltd. The successful candidate will assist with documentation, customer coordination, data entry, inventory records, invoicing and general office administration.

Key Responsibilities

• Perform general administrative and clerical duties, including filing, data entry and document preparation.
• Handle customer enquiries through phone, WhatsApp, email and other communication channels.
• Prepare quotations, invoices, receipts and other sales-related documents.
• Assist with scheduling customer appointments and coordinating vehicle installation/service bookings.
• Maintain accurate records of customer information, sales transactions and job orders.
• Assist the operations team with purchase orders, supplier coordination and stock/inventory records.
• Follow up with customers regarding quotations, appointments, payments and completed jobs.
• Assist with accounts-related administrative work, including recording payments and submitting documents to the relevant person or accountant.
• Maintain proper filing of company documents, invoices, receipts and operational records.
• Assist with stock checking and updating inventory records when required.
• Prepare simple reports and summaries using Microsoft Excel or Google Sheets.
• Provide administrative support to management and other departments as required.
• Ensure the office and administrative records are kept organised and up to date.
• Perform any other reasonable duties assigned by management.

Requirements

• Minimum 1–2 years of administrative experience preferred.
• Good computer skills, especially Microsoft Excel, Word and email .
• Good communication and interpersonal skills.
• Able to communicate effectively in English.
• Organised, responsible and detail-oriented.
• Able to work independently and manage multiple tasks.
• Customer-service oriented with a positive attitude.
• Experience in the automotive, car accessories or workshop industry will be an advantage.
• Able to work in a fast-paced environment.

Working Hours

• Monday – Friday: 9:00 AM – 6:00 PM
• Saturday: 9:00 AM – 5:00 PM (Alternate Saturday off)
• Sunday / Public Holidays: Rest Day