administrative assistant

Education:

Secondary (high) school graduation certificate.

Tasks:

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform basic bookkeeping tasks.

Computer and technology knowledge:

• MS Excel.
• MS PowerPoint.
• MS Word.
• Electronic mail.

Work conditions and physical capabilities:

• Ability to work independently.
• Attention to detail.

Personal suitability:

• Ability to multitask.
• Organized.
• Reliability.
• Accountability.
• Quick learner.

Experience:

1 year to less than 2 years.

Employment terms options:

Day.

Support for youths:

• Participates in a government or community program or initiative that supports youth employment.
• Offers on-the-job training tailored to youth.
• Offers mentorship, coaching and/or networking opportunities for youth.
• Provides awareness training to employees to create a welcoming work environment for youth.