administrative assistant

Education:

College/CEGEP.

Tasks:

• Arrange and co-ordinate seminars, conferences, etc..
• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Conduct research.
• Perform data entry.
• Provide customer service.
• Perform basic bookkeeping tasks.

Supervision:

1 to 2 people.

Security and safety:

Criminal record check.

Transportation/travel information:

Public transportation is available.

Work conditions and physical capabilities:

• Ability to work independently.
• Attention to detail.
• Work with minimal supervision.

Personal suitability:

• Flexibility.
• Team player.
• Reliability.

Experience:

1 year to less than 2 years.

Employment terms options:

Day.

Support for persons with disabilities:

Provides awareness training to employees to create a welcoming work environment for persons with disabilities.

Support for newcomers and refugees:

Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees .

Support for youths:

Provides awareness training to employees to create a welcoming work environment for youth.

Support for Veterans:

Provides awareness training to employees to create a welcoming work environment for Veterans .

Support for Indigenous people:

Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .

Support for mature workers:

Provides staff with awareness training to create a welcoming work environment for mature workers .

Supports for visible minorities:

Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.