legal secretary

Employer: Auliv Ventures Inc. Location: 15315 66 Ave #201, Surrey, BC V3S 2A2 Job Type: Permanent, Full-time, Year-round Vacancies: 1 Wage: $36.75 per hour Hours: 35 hours per week

About the Role

Auliv Ventures Inc. is seeking a detail-oriented and organized Legal Administrative Secretary ? Mortgage Advisor Support to join our growing team. The successful candidate will support mortgage advisors and office operations by handling administrative, legal, and client coordination duties in a fast-paced professional environment.

Job Duties

• Welcome customers, answer telephone calls, transfer calls, and take messages professionally.
• Coordinate communication between clients, mortgage advisors, lenders, and legal professionals.
• Open, review, distribute, and manage incoming mail, electronic correspondence, and confidential documents.
• Schedule appointments, maintain filing systems, and manage office correspondence.
• Prepare, review, proofread, and organize mortgage and legal documents, ensuring accuracy and compliance.
• Assist with mortgage applications, renewals, refinancing, and client documentation.
• Support document preparation for mortgage closings, renewals, refinancing, and lender submissions.
• Review and proofread documents to ensure grammatical accuracy and compliance with legal procedures and lending requirements.
• Maintain confidentiality of legal, financial, and client information.
• Maintain organized electronic and physical filing systems for mortgage applications, legal files, and compliance records.
• Establish and maintain office procedures and administrative routines to improve operational efficiency.
• Order office supplies and maintain inventory levels.
• Ensure compliance with government regulations, lender policies, and office procedures.
• Perform basic bookkeeping, payroll support, and administrative reporting tasks.
• Train staff and support daily office operations in a fast-paced environment.

Job Requirements

• Completion of secondary school is required.
• A diploma or certificate in Legal Administration, Office Administration, Business Administration, or a related field OR
• A minimum of 1 year of relevant work experience in mortgage administration, legal administration, or office coordination is required.
• Excellent customer service and communication skills are required.
• Occasional weekend work may be required.
• Strong proofreading and document preparation abilities.
• Ability to work independently and meet deadlines in a fast-paced environment.Technical & Computer Skills
• Proficiency in MS Word, MS Office, MS Excel, MS Outlook, Adobe Acrobat Reader, and Zoho CRM for daily administrative tasks.

Essential Skills

• Ability to work in a fast-paced, deadline-driven office environment.
• Ability to perform prolonged computer and administrative work.
• Experience handling confidential legal and financial documentation.
• Ability to prioritize multiple assignments with accuracy and efficiency.

Job Benefits: Extended Health, Dental, Vision Benefits, Life and Disability Insurance

Contact Information : Interested applicants can email their resumes to: admin.auliv@gmail.com.

Pay: $36.75 per hour

Benefits:

• Dental care
• On-site parking
• Vision care

Work Location: In person