Site Assistant

About the company

The present and future of Audemars Piguet are built through the contribution of all our talents. Inspired by the richness of our past, we are enthusiastic about what we will create in the future. Together, we are resolutely focused on the future and in continuous pursuit of excellence in all our professions.

If our mission inspires you, come pursue your journey within our family so that we may continue to create the extraordinary. Let's write the next chapter of your career together!

Your tasks

Reporting to the Site Manager, you will ensure the smooth running of the site by guaranteeing high-quality reception, and the management and monitoring of administrative activities in compliance with internal procedures and the company's service standards.

In this capacity, you will be responsible for

• Ensuring the physical and telephone reception of visitors and guaranteeing a professional welcome experience
• Managing access, visitor badges, and meeting rooms

• Managing incoming and outgoing mail
• Placing orders for supplies and consumables - ensuring stock monitoring

• Processing, checking, and monitoring supplier invoices in the dedicated tools
• Participating in the budgetary monitoring of site expenses

• Organizing business travel (transport reservations, accommodation, catering)
• Ensuring the logistical and administrative organization of meetings, seminars, internal and external events

• Preparing administrative supports, presentations, and minutes
• Translating or drafting communications in French and English

• Maintaining administrative databases and monitoring tools up to date
• Proposing continuous improvement actions aimed at optimizing the organization and quality of service of the site

Requirements

• Bac +2 education and significant experience in administrative management or equivalent
• Proficiency in Microsoft Office office tools (Outlook, Teams, Word, Excel, PowerPoint)

• Experience in processing and monitoring invoices
• Ability to organize events and manage multiple priorities simultaneously

• Excellent writing and interpersonal skills

▪ Fluent professional English is imperative, both written and spoken

• Proficiency in a second language is an asset
• Sense of service, discretion, organization, rigor, and autonomy

What we offer

• Joining a company with international influence, a high-performing and stimulating work environment
• Continuous professional training and mobility
• 100% coverage of health insurance for the basic plan
• Meal vouchers
• Benefits from our CSE (contribution to sports and cultural activities, holiday vouchers, etc.)
• Retirement Savings Plan (contributions 100% covered by the employer)
• Profit sharing and Company Savings Plan
• An attractive wellbeing program (Massages, sports subscription, etc.)
• Corporate volunteering ⟧