Document Controller - Sportscape & Irrigation

Job Summary

We are looking for a detail-oriented and organised Document Controller to support our Sportscape & Irrigation projects. The role involves managing project documentation, coordinating submissions and approvals, maintaining accurate records, and supporting project coordination, procurement and compliance activities, including ISO audits.

Key Responsibilities

• Maintain and organise project documents, records and filing systems for easy retrieval and reference.
• Manage document submissions, approvals, revisions and distribution, ensuring the latest approved documents are available to relevant parties.
• Coordinate project schedules, site availability, maintenance activities and permit requirements.
• Prepare and submit progress reports, claims and supporting documentation within stipulated deadlines.
• Prepare purchase orders, track procurement activities and coordinate material deliveries with suppliers.
• Assist in preparing and revising shop drawings, technical submissions and other project-related documents.
• Compile and maintain safety documents, risk assessments, operation manuals, as-built drawings and handover records.
• Support the implementation and maintenance of the Company's ISO management system by maintaining controlled documents, records and procedures.
• Assist in preparing documentation for internal and external ISO audits, including retrieving records, tracking audit findings and following up on corrective actions.
• Monitor outstanding documentation and follow up with clients, consultants, suppliers and internal teams.
• Support project audits, site inspections and other compliance requirements.
• Perform other duties as assigned by the Project Manager.

Requirements & Qualifications

• Diploma in Business Administration, Engineering, Building & Construction or a related discipline.
• Minimum 1–2 years of relevant experience in document control, project administration or coordination.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Good organisational skills with strong attention to detail and the ability to manage multiple documents and deadlines.
• Familiarity with ISO management systems and audit documentation will be an advantage.
• Experience in construction, landscaping, irrigation or engineering projects will be an advantage.
• Able to work independently and collaborate effectively with internal teams and external stakeholders.