Construction Assistant (M/F)

Job Description:

Main Missions: Assist Project Managers in the smooth running of the projects they lead, particularly regarding responses to Tenders, invoicing, payment monitoring, NC opening and monitoring the resolution of the problem. Order Management:

Enter customer orders for the department (France and export), Creation of customers on ERP and GPAO;

Customer relationship monitoring;

Order monitoring, Acknowledgement of receipt, delivery;

Sending and monitoring supplier orders;

Lead the "Project Progress Meeting," interfacing with production, procurement, shipping and Project Managers;

Issue customer invoices and direct sending or via Chorus, follow up on unpaid invoices;

Every three months, after each inventory, perform the project progress status;

Management of the weekly project follow-up meeting

Updating the database of completed projects for AO (AO, negotiated or private orders). Engineering Interface:

Preparation of the contract review;

Holding certain contract reviews. TX Interface:

Administrative management of tenders;

Management of orders and subcontracting contracts under the directives of the project manager and/or site manager;

Declare subcontractors, implementation of bank guarantees;

Place orders with suppliers and validation of invoices (equipment rentals, work clothes, trading products, etc.). Response to AO and transmission in digital format, preparation of administrative documents (official forms, ST contracts). Mail;

Entry of site reports and various dashboards. Accounting / Finance Interface:

Sending supplier invoices

Preparation for validation and visa by the operations manager of supplier and subcontractor invoices, analytical codes, exchanges with project managers for invoice validation;

Follow up on unpaid invoices and obtain payment (by Email, orally, then in writing via LRAR if necessary). Logistics France and Export:

Consultation, negotiation and booking of transport (maritime, road, courier). Logistics and shipping management;

Preparation of documents necessary for exportation (Packing List, Pro-forma Invoice, Customs formalities). Keep the customer informed about the current order (shipping date, order progress, etc.). Executive Assistance: Assist the Operations Manager of the Construction Department

Manage the schedule of the Construction Manager and their travel;

Booking: hotel - tickets - rental cars;

Establish Performance indicators;

Organize department meetings (once per quarter). Organize and schedule individual interviews for the team;

Manage the department's training and authorizations to be carried out according to directives;

Processing of various daily tasks of the profit center.

Profile Description:

The keywords that characterize the ADV assistant are Autonomy, Teamwork, Customer focus, Proactive, Rigor, Reactive.

Expected Know-How for this position: Master the use of IT tools: GPAO, Excel, Word, Powerpoint. Incoterms. Project monitoring. Understanding of English (Read, spoken, written).