Student Affairs Professional | Office of Student Activities

Summary of Work Activities and Responsibilities:

The Student Affairs Professional is responsible for coordinating and providing student leadership formation and student organization development programs in the Higher Education - Loyola Schools (HE-LS). These include coaching and mentoring student leaders, ensuring the alignment of student activities and goals to the vision, mission, and values of the university, and providing guidance to students, to ensure they remain compliant to the policies and guidelines for student activities set by the School.

Main Duties and Responsibilities:

Leadership Formation

Works directly with students to provide guidance, coaching, and mentoring towards leadership development

Designs and implements leadership development programs, activities, and modules, and sees to their execution and implementation

Sees to the development and progress of student leaders inspired by the Ignatian tradition of service and excellence

Ensures the evaluation and documentation of implemented programs and the tracking of leadership development of students

Coordinates with University and external individuals and/or groups to facilitate tasks and processes relevant to leadership development

Organization Development

Coaches and mentors student leaders in developing innovative organization projects, programs, and initiatives for the development of student organization culture and values; management of change; project planning, execution, and evaluation; and member development, engagement, and wellbeing

Conducts organizational needs analysis among student organizations, and leads the development of appropriate plans and programs, to ensure all student organizations are equipped with skills, knowledge, and experience to perform to the highest standards

Works directly with student organizations to assess performance and development, and to ensure effective use of resources, alignment of goals and projects to the vision and mission of the University, and compliance with relevant University policies and procedures

Conducts research on relevant student formation aspects that inform and educate student activities programming

Cultivates and manages student organization partnerships, faculty partnerships, and alumni networks that enrich student activities formation and programming

Administrative Support

Serves as a resource and guides students in planning, organizing, implementing, and evaluating student activities

Supervises the implementation and execution of student activities, programs, and projects, to ensure compliance with University student formation goals, contractual obligations, and University policies

Processes and liquidates cash advances for approved projects and official business trips in accordance with University policies and procedures

Engages daily with student organizations for the assessment of their Project Proposal Forms and Budget Requests and Liquidations

Prepares and contributes to the development of reports and internal communications

Manages a designated Coordinatorship deemed necessary by the Director

Serves as liaison to relevant partners and networks, and provides assistance and collaboration, where appropriate

Represents the Office in assigned University committees

Collaborates with students, staff, and departments to enhance the quality of student activities in the HE-LS

Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Knowledge, Skills. and Abilities:

Leadership and Organization Development: Knowledge of leadership development frameworks and practices; Knowledge of organization development practices

Program Management Skills: Proficiency in planning, executing, monitoring, and evaluating programs to ensure they meet objectives and outcomes

Module-Making Skills: Ability to design modules that align with the program‘s learning objectives

Facilitation and Presentation Skills: Competency in leading discussions, trainings, and delivering presentations effectively

Individual and Group Processing Skills: Ability to conduct individual conversations and facilitate group reflections/ discussions, guiding participants towards deeper understanding

Mentoring and Coaching Skills: Proficiency in guiding, supporting, and developing students or team members through structured mentoring and coaching

Administrative Support Skills: Knowledge of administrative and clerical procedures such as drafting memos and interdepartmental communications

Communication Proficiency: Demonstrates excellent oral and written communication skills, effectively conveying information and ideas

Conflict and Crisis Management: Ability to attend to the morale and organizational-climate issues by identifying and preventing potential negative confrontations; Ability to make others see things from another perspective

Networking and Relationship Management: Ability to establish, develop, and maintain productive relationships with partners and other stakeholders, and facilitate collaboration among people; Ability to collaborate and deal with different levels of stakeholders

Research Skills: Skills in research methodologies; Ability to gather, analyze, and synthesize data from diverse sources

Adaptability and Efficiency: Ability to adapt to changing priorities and work effectively in a fast-paced environment

Technological Savvy: Demonstrates proficiency in Microsoft Office Applications and other Internet applications; Ability to navigate and manage social media

Time Management Skills: Displays a strong work ethic, adheres to systematic approaches, and manages tasks effectively, even under tight deadlines and pressure

Organization and Prioritization of Work: Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency; keen to details

Education and Experience Requirements:

Graduate of any Bachelor‘s Degree

Experience as a student leader is an advantage

Experience working with student leaders and student organization