International Mobility Assistant

Summary of Work Activities and Responsibilities:

The International Mobility Assistant serves as a key point of contact for international participants. The position shall assist in planning, coordinating, and implementing international mobility programs. It will ensure the seamless exchange process for students, faculty, and staff with partner institutions worldwide and will help create an inclusive and enriching experience for all involved.

Main Duties and Responsibilities:

I. Program Support

Assists in planning and coordinating inbound and outbound student exchange programs, faculty exchanges, and international staff mobility initiatives

Collaborates with academic departments to ensure various mobility requirements are processed in a timely manner

In coordination with the University's and the UPI’s marketing and communications teams, assists in creating promotional materials and maintain program-related web content to promote the international mobility programs to prospective participants and raise awareness among the University community

In coordination with the other UPI sections, assists in facilitating cross-cultural awareness and intercultural communication workshops

In coordination with the other UPI sections, attends to the logistics for international mobility events, such as orientations, cultural excursions, and farewell ceremonies

II. Student and Participant Support

Serves as a point of contact for international students, faculty, and staff participating in mobility programs, providing pre-arrival and on-site support

Assists with visa applications, housing arrangements, and orientation programs for incoming international students

Assists in the maintenance of accurate records of program participants, applications, and related documentation

III. Administrative Support

Collates the budget requirements for international mobility programs based on actual expenses the previous fiscal year

Monitors expenses vis-à-vis budget allocations, ensuring compliance with financial guidelines

Assists in the development and implementation of policies and procedures related to international mobility programs

IV. Performs other university-related duties as may be required by the immediate supervisor and any authorized representatives

Education and Experience Requirements:

Bachelor's degree in any field; specialization in International Relations, Cultural Studies, Event Management, an advantage

At least two (2) years of relevant experience in in event or project planning and execution

Experience in an academic setting or exposure to international exchange programs is an advantage