Advancement Officer

The Advancement Officer III manages donor relationships and implements

fundraising activities in support of the University’s advancement goals, with primary

responsibility for the Annual Giving Program and the broad base of participation

donors. The position plans and executes programmatic and scalable fundraising

strategies, cultivates and retains annual giving donors, monitors fundraising

performance, and coordinates with internal teams to ensure effective donor

engagement, stewardship, and compliance that contribute meaningfully to the

University’s overall resource mobilization and development goals.

Main Duties and Responsibilities

I. Donor Relationship Management

Cultivates and maintains productive relationships with assigned donor

segments within the Annual Giving Program

Plans and implements donor engagement, cultivation, and renewal activities to encourage repeat giving and long-term donor loyalty

Designs and executes standardized donor touchpoints and renewal strategies appropriate for participation-based donors

Coordinates with the Donor Relations and Donations Management Officer to ensure timely and appropriate donor acknowledgement, recognition and reporting

Ensures that all donor interactions and communications follow established University policies, standards, and advancement protocols

II. Fundraising Program Implementation

Manages the planning, implementation, monitoring, and evaluation of the

Annual Giving Program in accordance with the University’s advancement

strategies

Prepares annual program calendars, targets, and work plans for review by the University Development Head

Coordinates the execution of multi-channel appeals and campaigns

Oversees the timely rollout of annual giving campaigns and monitors campaign schedules and deliverables

Monitors and evaluates the performance of the Annual Giving Program

against approved targets and benchmarks

Monitors donor participation growth and year-on-year retention as primary indicators of annual giving program effectiveness

Collaborates with other members of the Development Team in the

implementation of integrated fundraising initiatives

Participates in joint planning meetings and cross- functional campaign development

Coordinates donor engagement activities and events in support of annual giving goals

Coordinates with University units and external partners in the

implementation of annual giving activities

Assists in organizing donor engagement activities and campaign-related events as needed

III. Donor Development and Retention

Identifies and categorizes annual giving donors based on giving history,

interests and capacity

Designs targeted cultivation, renewal and reactivation approaches for the assigned donor segment

Coordinates with the Advancement Officer for Major Gifts to identify

and evaluate potential annual giving donors to become Major Gifts

donors

Provides donor profiles, giving history, and engagement data to support prospect qualification and portfolio assignment

Contributes to building and sustaining the University’s donor pipelines by strengthening donor participation and retention at the early and mid-

stages of the donor lifecycle

IV. Data Management Support

Ensures the accurate recording, validation, and monitoring of donor

interactions and annual gifts in coordination with the Gift Processing and Documentation Assistant and Database Team

Maintains updated donor records, fund balances, and campaign

performance data

Supports data clean-up, updating, and acquisition initiatives to strengthen donor records and reporting

Education and Experience Requirements:

Strong analytical and planning skills;

Good communication and presentation skills;

Excellent problem-solving skills;

Knowledge, Skills, and Abilities:

• Donor Relationship Management: Ability to cultivate, engage, solicit, and

steward donors in accordance with University advancement practices

• Fundraising Program Management: Ability to plan, implement, monitor,

and evaluate fundraising programs and campaigns

• Donor Segmentation and Retention Strategy: Ability to design and

implement segmentation, renewal, and retention strategies to sustain a

broad and active annual donor base

• Data Management and Analysis: Ability to maintain accurate donor

records, analyze giving data, and prepare performance reports

• Communication Skills: Excellent oral and written communication skills,

including the preparation of donor correspondence, reports, and campaign

materials

• Coordination Skills: Strong ability to organize and coordinate with

multiple internal teams and external partners

• Interpersonal Skills: Ability to build rapport and maintain productive

relationships with donors, volunteers, and University partners

• Organization Skills: Highly organized, detail-oriented, and able to manage

multiple projects and deadlines effectively