Admissions Officer | Junior High School

Summary of Work Activities and Responsibilities:

The Admission Officer provides communications, marketing, and applicant support services for the Junior High School (JHS) Office of Admission and Scholarships (OAS). The position also manages the online admission application portal and assists the OAS Coordinator in implementing admissions-related activities, including data summaries, entrance exams, and office communications.

Main Duties and Responsibilities:

I. Application and Admissions Support

Responds to inquiries from potential applicants, parents, schools, and teacher-recommenders through email or other communication channel

Oversees the maintenance and updating of the JHS online admission application portal

Troubleshoots issues related to the online admission application portal, supporting users through every stage of the application process

Coordinates with the Digital Information and Technology Services (DITS) in fixing issues/repairs and other technical requests being requested by developers

Communicates enrollment eligibility to accepted applicants, provides step-by-step enrollment guidelines, and follows up to confirm their intent to enroll

Drafts and sends decision letters and responses to appeals, under the guidance of the OAS Coordinator

Monitors the completeness and progress of all submitted applications across the various stages of the admissions process, ensuring that requirements are met and timelines are followed

Reviews submitted application accounts for accuracy and readiness for submission

Checks and records payment status to confirm eligibility for application review

Mobilizes and coordinates with staff or faculty volunteers for the review and evaluation of applications

Prepares applicant data summaries and recommendation records to support the admissions decision-making process

Assists in the preparation and the actual conduct of the entrance exams

Prepares exam materials, room assignments and proctoring schedules

II. Marketing and Promotion

Contributes to the development and execution of the JHS annual marketing plan for admissions

Prepares draft proposals, marketing activity calendars and initial content ideas for review by the OAS Coordinator

Develops and releases official announcements and updates on JHS admissions, including application timelines and requirements

Drafts and updates promotional materials (e.g., brochures, website content) to communicate JHS offerings and identity to prospective applicants in coordination with the University Marketing and Communications Office (UMCO)

Sends targeted communications to prospective applicants based on school partnerships, demographics, or identified recruitment priorities

Conducts recruitment talks and presentations when requested

III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Education and Experience Requirements:

Graduate of AB or BS Psychology, Marketing, or related courses.

Preferably with relevant work experience in assessment, marketing, or education.

Preferably a Registered Psychometrician.

Stakeholder Relationships:

Internal Stakeholders

Students: provides support and guidance during the enrollment phase, responding to queries and monitoring follow-throughs of enrollment confirmations

Digital Information and Technology Services (DITS): coordinates for troubleshooting and technical support related to the online application portal

University Marketing and Communications Office (UMCO): coordinates for alignment with school-wide announcements or promotional strategies as needed

External Stakeholders

Prospective applicants and parents: responds to inquiries, provides step-by-step application guidance, and communicates results and appeals