Secretary to Director

Secretary main responsibilities :

Supporting Director in Charge on scheduling their meetings with internal or external parties, including location, meals, meeting tools and transportation.

Preparing Director in Charge needs, such as ensuring the comfort of the workplace, an adequate office stationary, and etc.

Supporting Director in Charge establishing good relationships with both, internal and external parties, in forms of sending wreaths or bouquet, greeting cards, souvenir, and etc.

Accompany Legal and Learning Management department, in monitoring Director in Charge needs, and make sure the training implementation was on point.

Managing administrations such as :

Checking the documents that will be signed by Director in Charge, in accordance with applicable regulations.

Processing business trip administrations, such as:

Accomodation and any other necessary documents

Transportation

Itinerary

Passport and VISA

On Duty Request and Declaration

Processing Director in Charge claim request and declarations such as health insurance, membership and entertain.

Managing stationary procurement, printing, and Director in Charge Secretariat routine needs.

Managing files and mailing activities such as signature request, company stamp, and any other attributes.

To support the smoothness of our Director in Charge operational activities.

Qualifications for Director in Charge Secretary are:

Possess at least Diploma degree

Strong attention to detail

Excellent planning and interpersonal skills

Solid analytical abilities with sound judgment

Decision-making capability