Administrative Secretary

Asuntopehtori is a full-service residential property manager that offers its clients rental brokerage, real estate brokerage, rental property Care Service, and property management. We are an agile and modern player known for our excellent customer service and competitive pricing. We operate in eleven different cities, serving customers all over Finland!

We are now looking for another administrative secretary for our Vaasa office! At Asuntopehtori's Care Service, you will work in close cooperation with the Care Service team manager, our other secretaries, and our brokers. In our team, you will constantly learn new things about investment properties, acting as a residential investor, and the real estate brokerage industry.

Your job duties include, among others:

• responding to tenant inquiries and resolving problems arising during the rental relationship
• realization of rental deposits and processing apartment inspection forms

• maintaining contact between property owners and tenants
• invoicing of rents

• handing over and receiving keys when tenants change
• comprehensive management of the rental relationship on behalf of the property owner

• inspection of apartments when the rental relationship changes
• assessment of the condition of apartments

• coordination of renovations
• assessing the need for rent increases and implementing rent increases

• drafting various contracts and documents

The person we are looking for has organizational skills and the ability to direct their own work. You work systematically and with the precision required by the job. The work requires good problem-solving skills and the ability and desire for independent work. You are a customer-service-oriented team player who is capable of keeping many threads in hand. You have good IT skills and are able to serve customers smoothly also in English. We value knowledge of the basics of the Housing Companies Act and the Act on Residential Leases, as well as experience in the real estate brokerage industry or residential investing. Previous experience in rental brokerage, rent monitoring, managing rental relationships, or education supporting the job duties is considered an advantage. However, the most important thing is a motivated attitude.

Working hours on weekdays from 8:00–16:00. Fixed monthly salary. Starting salary 2,000 - 2,300 €/month, depending on previous experience. The place of work is our Vaasa office. The work occasionally includes weekend work a few times a year (when the 1st day of the month falls on a weekend/holiday). Trust and responsibility are the foundation of our operations, which is why the credit information of the person selected for the position will be checked.