Purchasing Import Staff

Responsibilities:

1. Manage the end-to-end import process, including documentation, customs clearance, shipping, and delivery, to ensure the goods delivered in timely manner.
2. Communicate and negotiate with international principals to obtain product supply, goods readiness and delivery schedules.
3. Prepare and review all necessary import documents, such as commercial invoices, packing lists, shipping instructions, and customs declarations.
4. Liaise with freight forwarders and (or) shipping companies to arrange transportation, track shipments, and resolve any issues or delays that may arise during transit.
5. Provide list of incoming goods to logistic department and ensure goods received in the system as per actual, monitor status of unfulfilled items.
6. Collaborate with cross-functional teams, including logistics, finance, accounting and quality assurance, to ensure seamless coordination of import activities.
7. Provide reports (to submit) to principals, maintain accurate import records, and provide data for analysis import activities as required.
8. Stay up to date with import regulations, tariffs, and customs requirements. Ensure adherence to all relevant laws and regulations to avoid any penalties or delays in importation.
9. Identify opportunities to reduce import costs, such as optimizing shipment sizes, or leveraging favorable trade agreements.

Qualifications:

1. Diploma or Bachelor's degree in business administration, supply chain management, international trade, or a related field.
2. Proven experience in import/export operations, preferably in purchasing or procurement role.
3. Strong knowledge of import regulations, customs procedures, and international trade terms (Incoterms).
4. Familiarity with import documentation requirements and customs clearance processes.
5. Excellent negotiation and communication skills, with the ability to effectively collaborate with vendors and internal stakeholders.
6. Proficiency in using import management software and Microsoft Office Suite.
7. Ability to work under pressure and meet tight deadlines.
8. Advance in Excel with familiarity in formula, pivot, analytical report with if conditioning is a plus.
9. Good understanding in English, speaking and writing.

Skills: Teamwork, Import and Export, English Language, Import Export, Import and Export Logistics, International Trade, Import and Export Document, International Trade Settlement, Trade Compliance, Import and Export Declaration, Microsoft Excel