administrative assistant

Education:

Secondary (high) school graduation certificate.

Work setting:

Associations and non profit organizations.

Tasks:

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Negotiate collective agreements on behalf of employers or workers.
• Arrange travel, related itineraries and make reservations.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.
• Perform basic bookkeeping tasks.

Computer and technology knowledge:

• Google Docs.
• MS Excel.
• MS PowerPoint.
• MS Word.
• Electronic scheduler.
• Adobe Photoshop.
• Social Media.
• MS Office.
• Google Drive.
• Electronic mail.

Personal suitability:

• Ability to multitask.
• Organized.
• Accurate.

Experience:

2 years to less than 3 years.

Employment terms options:

• Morning.
• Day.

Support for newcomers and refugees:

Does not require Canadian work experience.

Support for youths:

Offers mentorship, coaching and/or networking opportunities for youth.