Freight Project Coordinater - Events

Exciting new opportunity available to join a Freight Forwarder specialising in Freight & Logistics services for the Events industry. This role will involve coordinating the end-to-end movement of freight and equipment for exhibitions, conferences, live events, corporate activations, touring productions, and other time-critical projects, both Exports and Imports. The successful candidate will manage international and domestic shipments, liaise with clients, suppliers, carriers, customs brokers, venues and on-site teams, and ensure that all cargo arrives safely, on time and in line with project requirements Duties:

• Arrange international and domestic air, sea and road freight, including courier and specialist transport where required.
• Prepare and manage shipping documentation, including commercial invoices, packing lists, airway bills, bills of lading and customs documentation.
• Coordinate import, export and customs clearance requirements across multiple countries.
• Liaise with airlines, shipping lines, hauliers, warehouses, customs agents and other logistics partners.
• Develop and maintain detailed shipment schedules to meet strict event deadlines.
• Track shipments and proactively manage delays, disruptions and changes to delivery requirements.
• Coordinate collection and delivery schedules with venues, exhibition centres, event organisers and production teams.
• Advise clients on appropriate freight solutions, routing, lead times, costs and documentation requirements.
• Obtain and compare freight quotations and negotiate rates with logistics suppliers where appropriate.
• Monitor shipment costs and ensure accurate invoicing and cost allocation to projects.
• Coordinate temporary imports, carnet movements and re-export requirements where applicable.
• Support the movement of exhibition stands, event equipment, AV equipment, production materials, merchandise and other project cargo.
• Maintain accurate shipment records and provide regular status updates to clients and internal stakeholders.
• Attend or support on-site operations when required, including event build-up, breakdown and time-critical deliveries.

Skills & Experience: Minimum of 2- 5 years experience in Freight Forwarding is essential Project /events experience would be an advantage but full training can be given in this area. Boxtop & ASM Sequoia preferred Experience in Customs clearances and ATA Carnets

Our client is looking for a motivated candidate who is proactive and solutions-focused and who understands the unique demands of the projects and events environment. You will be comfortable managing multiple shipments simultaneously and working to strict deadlines