Accounting & Admin Officer

Key Responsibilities

1. Accounting & Financial Administration

•Prepare and maintain basic accounting documents, including invoices, receipts, payment vouchers, and supporting documents. •Coordinate with the external accounting firm for monthly accounting and tax submissions. •Prepare documents for accounts payable and accounts receivable. •Follow up on customer payments and supplier payment schedules. •Maintain records of company expenses and supporting documents. •Prepare petty cash records and control petty cash transactions. •Reconcile basic payment records with bank transactions. •Assist in preparing monthly expense and financial summaries for Management.

1. Billing & Payment Coordination

•Prepare customer invoices and related billing documents. •Coordinate payment documents for suppliers and service providers. •Check payment requests against Purchase Orders, invoices, and supporting documents. •Maintain payment schedules and ensure payments are processed on time.

1. Tax & Accounting Documentation Support

•Prepare and organize documents for VAT, withholding tax, and other accounting requirements. •Coordinate with the company’s external accountant on tax and statutory documentation. •Maintain copies of tax invoices, withholding tax certificates, and related documents. •Support year-end accounting and audit documentation as required.

1. General Administration

•Manage general office documents and filing systems. •Coordinate office supplies, utilities, and service providers. •Maintain company records, contracts, and administrative documents. •Support meeting arrangements and general office coordination.

5 . Management Support •Prepare simple financial and administrative reports for Management. •Support the CEO with expense documentation, reimbursements, and administrative follow-up. •Coordinate business documents requiring Management approval. •Assist with other finance and administration tasks as assigned.

Qualifications: Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Fresh graduates are welcome to apply. Experience in Procurement, Purchasing, Logistics, Import-Export, or Supply Chain is an advantage. Basic to good English communication skills, including reading, writing, and email correspondence. Good command of Microsoft Excel, Word, and standard office applications. Strong attention to detail and good numerical accuracy. Good coordination and follow-up skills. Ability to prioritize tasks and manage multiple assignments.