Secretary

About the role PT Arum Daya Sentausa, a leading construction company, are offering an exciting opportunity for a dynamic and dedicated professional to join our team as a Secretary. As a secretary, you will provide strong administrative support to the Director in managing day-to-day business operations and facilitating smooth communication both internally and externally. This position offers the chance to work in a fast-paced and challenging environment with diverse responsibilities.

Key Responsibilities

• Organize and manage the Director’s daily schedule, including meetings, appointments, and personal agenda.
• Handle daily correspondence, including emails, phone calls, letters, and filter relevant information for the Director.
• Prepare and compile reports, presentations, and meeting materials for the Director.
• Arrange business travel, including booking flights, hotels, and transportation, and preparing travel itineraries.
• Coordinate and ensure the smooth running of internal and external meetings, both in-person and virtual.
• Manage and organize important documents and files, ensuring information and records are well stored and easily accessible.
• Build and maintain relationships with clients, business partners, and other relevant parties on behalf of the Director.
• Assist the Director in other administrative tasks as required.
• Manage small budgets and expenses related to the Director's activities.
• Perform other personal tasks as requested by the Director to support daily operations and business activities.

Required Qualifications

• Minimum of a bachelor degree in Business Administration, Management, Communication or a related field.
• At least 3 years of experience as a Secretary/Personal Assistant or in other administrative roles, preferably in the construction industry or large corporations.
• Excellent communication skills
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Proactive, detail-oriented, and capable of working independently with minimal supervision.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite, Google Suite and other administrative software.
• Professional demeanor, high integrity, and the ability to maintain confidentiality.

*Please attach your current photo in your CV *Please include information about your language skills in your CV

Skills: Microsoft Office, Administration, Communication Skills