Executive Medical Secretary

About the company

The Orthopedic Center Arthromove is expanding, and we are now looking for a partner for the position of Personal Medical Assistant, with the objective of providing comprehensive clerical, administrative, and organizational support to the physician.

Your tasks

Main Responsibilities 1. Organization of the practice and professional schedule

• Management of appointments, telephone calls, and electronic communication.
• Coordination of the physician's daily schedule.
• Prioritizing pending tasks and effective handling of unforeseen changes.
• Management of electronic records and administrative procedures.

2. Coordination of surgical cases

• Communication with clinics, partners, and patients for the scheduling of surgical procedures.
• Organization of preoperative examinations and necessary documents, according to the physician's instructions.
• Coordination of postoperative appointments and monitoring of organizational pending tasks.
• Ensuring smooth communication between the physician, the patient, and collaborating healthcare structures.

3. Patient service and communication

• Professional, polite, and human approach.
• Management of inquiries with discretion and empathy.
• Timely updating of the physician regarding matters requiring medical evaluation.
• Maintaining a high level of service and confidentiality.

Requirements

We are looking for an employee with a high sense of responsibility, excellent communication skills, and the ability to independently manage the daily operations of a demanding medical environment.

We are looking for a partner who will not be limited to the execution of duties, but will actively contribute to the organization, efficiency, and qualitative operation of the practice.

Required Qualifications

• Previous experience in a similar administrative or clerical position.
• Excellent organizational skills and effective multitasking management.
• Very good knowledge of IT, MS Office, and digital applications.
• Very good knowledge of the English language.
• Excellent oral and written communication.
• Discretion, professionalism, and respect for personal data.
• Autonomy, initiative, adaptability, and problem-solving skills.
• Composure and politeness under high-demand conditions.

Desired Qualifications

• Previous experience in a surgical practice or private clinic.
• Knowledge of medical terminology.
• Experience in scheduling surgical procedures.
• Familiarity with medical information systems.
• Experience in professional calendar management and executive communication.

What we offer

Benefits

• Competitive compensation, commensurate with qualifications and experience.
• Full insurance and all legal benefits.
• Additional financial reward based on performance and agreed targets.
• Substantial training and opportunity for professional growth.
• Stable and modern working environment.
• A position of trust with a substantial role in the operation and development of the practice.
• Prospect of long-term cooperation.

Other

Location: Eastern Thessaloniki

Employment: Full-time, with morning and afternoon hours and agreed-upon telephone support on Saturday, within legal working limits. Possibility of flexible working.