Assistant - Administrative and International Projects
Who are we? We are an engineering group, a major player in the fields of building, water, energy, industry, and mobility. 100% owned by our employees, we are united by a single passion: practicing a profession that combines the art of designing with ingenuity and the art of realizing with commitment. Our 11,000 employees, in more than 40 countries, create solutions every day for a positive life through our strategic challenges for the planet and humanity. Our teams are human-sized, prioritizing proximity, daily exchanges, and the sharing of experience. To facilitate reading, inclusive writing is not used in the body of this announcement; the masculine terms used refer to women, men, as well as non-binary people.
Your team: The Dams and Hydroelectricity activity is currently composed of more than 120 people, across all skill sets, working daily on large-scale projects at the design stage and in construction monitoring. You will join a team composed of engineers, project managers, and technical experts who work on major projects in the development of hydroelectric projects internationally, as well as in the monitoring and rehabilitation of the existing dam fleet in France. Your missions: You will play a key role in the administrative and commercial monitoring of major development projects, in France and internationally, while contributing to the daily life of the team. Project monitoring: Maintaining up-to-date administrative files related to business (contracts, memoranda of understanding, subcontracting contracts, invoices, sent and received mail...), Supporting the Mission Manager and the Project Director on a daily basis to meet the deadlines of the various stages of a project, Administrative monitoring of subcontracting and co-contracting agreements, timesheets, and invoices from various external stakeholders. Commercial support: In close collaboration with project managers and project directors, you will actively contribute to commercial development: Participating in the drafting and preparation of applications and responses to calls for tenders (France and international), Coordinating internal feedback via the REFLEX tool (GO/NO GO, updates), Following up with teams to collect the elements necessary for offers, Providing support in the preparation of technical files, Ensuring the submission of offers and their follow-up. Debt Collection Management: In continuity with the project monitoring and administrative business support missions, and in collaboration with the credit manager, you will ensure the following first-level collection actions: you communicate with the relevant mission managers and project directors before following the predefined follow-up scenario with clients. You ensure reporting of the information thus obtained internally and externally within the dedicated tool (MyDSO). You ensure weekly reporting of collections to your hierarchy. You communicate with the management assistants to report cases of invoices to be uploaded to dedicated platforms (Chorus, Cegedim...), identified during your collection actions. You participate in monthly collection meetings with your hierarchy and with the credit manager. Training and support in collection and the MyDSO tool will be provided over the long term to allow you to take charge of your functions under the best possible conditions. Support for team life: These missions will be supplemented by support for the functioning of the entire department: Organizing meetings, managing calendars, booking rooms, Managing travel: plane/train tickets, hotels, cars, Drafting mission orders Welcoming visitors and ensuring the smooth administrative functioning of the department. This position is a CDI (permanent contract), and is located in Echirolles (38).
You are the ideal candidate if you have a background in assisting, administrative or commercial management, BAC +2/3 minimum, such as BTS Pme/Pmi, management/accounting, or management assistant with at least one successful first experience, preferably in project management or commercial support, in a service or engineering company. What will make the difference is, above all, your interpersonal skills, your sense of commitment, and your ability to invest yourself and work in a team.
If you do not yet have direct experience in project management or commercial development, it is not a deal-breaker: we value motivated, curious, and rigorous profiles, capable of learning and adapting quickly. Indeed, this position requires great organization, autonomy, flexibility, and rigor in work. Due to numerous interactions with colleagues, our clients, and our partners, interpersonal qualities and teamwork are expected. You master office tools (Pack Office, Outlook, Excel...) and are comfortable with numbers, spreadsheets, and dedicated management tools. Proficiency in English is indispensable due to the international context of the projects.
We offer you: A social and responsible company: diversity & inclusion agreements, quality social protection and mutual insurance coverage, a commitment via the Fondation Artelia A flexible work organization: teleworking up to 2 days per week, 12 RTT days, 27 days of leave excluding seniority, chosen part-time... A profit-sharing policy: profit-sharing and participation with employer matching, employee shareholding, a 3-year remuneration policy, numerous benefits and discounts for activities via social works, sustainable mobility allowance... Career opportunities and support for your professional challenges: individualized training policy, Artelia Academy, career paths, internal mobility. Our recruitment process: HR telephone exchange Interview with an operational manager Interview with a recruiter #LI-MT1