ADMINISTRATION SUPPORT ASSISTANT ( OA)

Your tasks

• Serve as Administrative Support Assistant in the 598th Command Group, including the Commander, Deputy to the Commander, and Command Sergeant Major.
• Perform a variety of clerical and administrative support functions.
• Prepare a variety of recurring and special reports
• Prepare executive and staff level correspondence.
• Maintain logs and suspense records on incoming correspondence and follow up to ensure timely action.
• Review outgoing correspondence for supervisor's signature to ensure material is presented in compliance with suspense, current procedures and policies, proper format, grammar and typographical accuracy.
• Receive and screen office visitors and telephone calls.
• Maintain the Commander and Deputy to the Commander and the Commander Sergeant Major personal calendars.
• Maintain office records and files documents.
• Perform all necessary arrangements required for the Command Groups official travel.

Requirements

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Applying to OCONUS Positions Current Department of Defense (DOD) Civilian Employee (non-Army) Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 Veterans Recruitment Appointment (VRA)

In order to qualify, you must meet the education and or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes performing the following administrative and clerical duties: screening calls and visitors; composing and editing correspondence; scheduling calendar appointments and travel plans for the office; using a full range of office automation equipment and computer software to produce a variety of documents and reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

OR Education: Graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

Selective placement factor: typing skills (40 words per minute) and office automation skills (ability to use office automation software such as Microsoft Office Word, Microsoft Excel, Microsoft Outlook, etc.) are required.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Other

About the Position: Please note that in accordance with Army in Europe Regulation 690-500.592 - Overseas allowances - LQA will not be granted for this position. Recruitment/Relocation/Retention incentive may be requested through management and may be authorized up to 25% of base salary per year to be paid bi-weekly for a period of service up to 24 Months.