ADMINISTRATIVE SUPPORT ASSISTANT (OA)

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE SUPPORT ASSISTANT (OA), Position Description Number T5050000 and is part of the MD CSMS, National Guard.

Major duties

he purpose of the position is to provide a variety of administrative support, technical assistance, and participation in the management of an Army National Guard (ARNG) Maintenance and/or Logistics office by applying a good working knowledge of maintenance and/or logistics mission and programs. Knowledge of Office Automation (OA) systems to use several types of software for various office needs is required. This position performs the following duties: Advises regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files management; and performs staff support work in each of these areas. Updates the office's supply sources; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents; Collects data for the office-operating budget, reviews submissions for proper format and compliance with budget requirements and consolidates material into an annual office budget. Serves as the Records Management Coordinator for the organization. Ensures subordinate activities maintain official files in accordance with regulatory and published guidance. Provides instructions to personnel to ensure that the records program is executed properly. Provides for control of classified documents for the organization. Insures that documents are properly logged and safeguarded. Tracks virtually all financial, personnel, supply, and other administrative transactions as the documentation flows through the office in both electronic form and on paper. Accomplishes travel arrangements for the office to include travel and hotel reservations, travel orders, and coordinates visits. May serve as the travel account program manager. Assists in the development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Work requires general knowledge of the maintenance and/or logistics mission and functions of the office; and understanding of how the office's various administrative services relate to one another and to the office's mission. Work also requires broad understanding and detailed procedural knowledge of budget, purchasing, personnel, and information processing functions of the office. Contacts are with co-workers and managers in the organization for which services are performed, and staff specialists at higher echelons. Advises other administrative personnel of latest directives regarding administrative procedures. Performs other duties as assigned.

Qualifications

GENERAL EXPERIENCE: Experience, education, or training which indicates the candidate performed progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled. SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have 1 year of appropriate specialized experience at the GS-06 level are not required to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements. Applicants will be graded based on their answers to the assessment questionnaire and their supporting documentation. If supporting documentation does not support the answers to the questionnaire, applicants' scores may be modified as appropriate. Applicants will be graded as follows: 90-100 Points: Highly Qualified 80-89 Points: Well Qualified 70-79 Points: Qualified After adjudicating Veterans Preference, applicants will be referred to the hiring manager in the following order: 1. Highly Qualified 2. Well Qualified 3. Qualified Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience and/or training must show possession of the knowledge, skills and abilities needed to fully perform the duties of the position.

Education

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Requirements

Applicants who meet one of the DoD Priority Placement Program (PPP) categories below are eligible to apply with this preference. (See Required Documents section) Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Employees Priority Placement Program, Military Spouse Preference (MSP) Federal employment suitability as determined by a background investigation. May be required to successfully complete a trial period. Participation in direct deposit is mandatory. This position requires a secret security clearance; the incumbent of this position must obtain and maintain a secret Clearance. Work may require access to higher classified information. Must be able to obtain and maintain the appropriate security clearance. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. May be required to travel by car, in military and/or commercial aircraft, and by other means of transportation as appropriate to perform temporary duty assignments.