office assistant

Education:

No degree, certificate or diploma.

Tasks:

• Type and proofread correspondence, forms and other documents.
• Receive and forward telephone or electronic enquiries.
• Sort, process and verify applications, receipts and other documents.
• Process incoming and outgoing mail manually or electronically.
• Compile data, statistics and other information.
• Provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Order office supplies and maintain inventory.
• Perform data entry.
• Train or arrange for training.
• Review requisition orders for accuracy.
• Proofread to ensure accuracy.
• Prepare purchase orders.
• Maintain records and statistics.
• Maintain accurate records.
• Ensure accuracy of financial transactions.
• Check information gathered for completeness and accuracy.
• Verify accuracy and completeness of data.
• Prepare reports and briefs for management committees evaluating administrative services.
• Prepare draft agendas for meetings and take, transcribe and distribute minutes.
• Prepare reports for senior management.

Computer and technology knowledge:

• Electronic scheduler.
• MS Word.
• MS PowerPoint.
• MS Excel.
• MS Outlook.
• MS Windows.
• Electronic mail.

Policy and program experience:

Apprenticeship training.

Area of work experience:

Community service organization.

Area of specialization:

• Reports.
• Forms and records.
• Statistics.
• Correspondence.

Work conditions and physical capabilities:

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Repetitive tasks.
• Attention to detail.
• Work with minimal supervision.

Personal suitability:

• Adaptability.
• Collaborative.
• Efficiency.
• Energetic.
• Goal-oriented.
• Hardworking.
• Integrity.
• Outgoing.
• Positive attitude.
• Proactive.
• Quick learner.
• Time management.
• Accurate.
• Client focus.
• Dependability.
• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Reliability.
• Punctuality.
• Resourcefulness.
• Team player.

Screening questions:

Do you have experience working in this field?.

Experience:

2 years to less than 3 years.

Health benefits:

• Dental plan.
• Health care plan.

Financial benefits:

Group insurance benefits.

Other benefits:

• Free parking available.
• Paid time off (volunteering or personal days).
• Wellness program.