Experienced Document Controller M/F

Join our team specialized in the Oil & Gas sector and contribute to the management and control of technical, contractual, and regulatory documents throughout the engineering, construction, operation, and maintenance phases.

Job Presentation

As an experienced Document Controller, you will act as an interface with project teams, clients, project managers, suppliers, and subcontractors. You will guarantee the management, traceability, and availability of documents while ensuring compliance with quality and safety procedures and the regulatory requirements of the Oil & Gas sector.

Main Missions

• Ensure the control, registration, and indexing of incoming and outgoing documents (drawings, specifications, reports, procedures, certificates) and ensure version consistency.
• Manage approval and revision workflows: document distribution, comment tracking, reminders, and closing approval loops.
• Organize and coordinate documentary exchanges with suppliers, subcontractors, and stakeholders: receipt of deliverables, verification of contractual deliverables, and validation of proofs of conformity.
• Ensure the physical and electronic archiving of project files according to retention rules and internal procedures; prepare delivery and archiving files at the end of phases.
• Contribute to the implementation, improvement, and compliance of documentary procedures, work instructions, and best practices (quality, safety, HSE).
• Produce activity reports, documentary Key Performance Indicators (KPIs), and dashboards for management and continuous improvement.
• Participate in documentary reviews, internal and external audits, and contribute to the processing of documentary non-conformities and associated action plans.

Profile Sought

• Education: Bac+2 to Bac+5 (BTS, DUT, Professional License, Master's) in administrative management, technical documentation, quality, or equivalent.
• Experience: minimum 5 years of experience in document management, ideally in the Oil & Gas, energy, industrial, or engineering sector.
• Technical Knowledge: good understanding of technical documents (drawings, P&ID diagrams, specifications), contractual requirements, and regulatory constraints of the energy sector.
• Skills: mastery of EDMS tools (Documentum, Aconex, XCPage SharePoint or equivalents), version management systems, approval workflows, and office tools (MS Office).
• Qualities: rigor, organizational skills, writing skills, autonomy, analytical mindset, and the ability to work cross-functionally with technical and operational interlocutors.
• Languages: professional technical English required for international exchanges and reading technical documentation.

Employment Conditions

• Contract Type: CDI, CDIC, or mission depending on profile.
• Location: Yvelines / Puteaux.
• Selection Process: file review, HR interview, and technical interview.
• Start Date: as soon as possible.

If you are motivated by document management and wish to contribute to the quality and compliance of Oil & Gas projects, join us to participate in large-scale projects within multidisciplinary teams.