Construction HR Executive

HR Executive (Worker portfolio, Construction)

The HR Executive (Worker Portfolio) is responsible for the end-to-end HR administration and workforce management of approximately 400 foreign workers , ensuring accurate manpower records, timely work pass administration, statutory compliance, worker welfare and smooth site operations.

The role also supports employee engagement, company events and activities , while taking ownership of ad-hoc assignments and special projects delegated by management to support business and operational needs.

Key Responsibilities

1. Foreign Worker Portfolio & HR Administration

• Manage the complete HR portfolio of approximately 400 foreign workers , ensuring accurate, timely and confidential employee records.
• Maintain and update workers’ personal files, HRIS/database and manpower records in both hardcopy and digital formats.
• Manage worker movements including onboarding, deployment, transfer, leave, termination and repatriation .
• Prepare employment contracts, induction documents and other HR documentation for new and existing workers.
• Respond promptly to worker enquiries and coordinate resolution of HR and employment-related matters.

1. Work Pass, MOM & Regulatory Compliance

• Manage Work Permit applications, renewals, transfers and cancellations through the MOM portal.
• Monitor Work Permit, passport, security bond, medical, insurance and other document expiry dates to ensure timely renewal and compliance.
• Track IPA approval, Work Permit issuance, card collection and thumbprint appointments .
• Monitor foreign worker quota, levy, levy tiers and worker ratios and maintain accurate movement reports.
• Coordinate mandatory requirements including 6ME medical examinations, SEC/KAH safety courses and relevant certifications .
• Support MOM, BCA and internal audits by preparing and maintaining required records and documentation.

1. Payroll, Attendance & Manpower Reporting

• Consolidate and verify monthly attendance, overtime, leave and no-pay leave records for payroll processing.
• Support monthly workers’ payroll preparation, levy reconciliation and payroll-related reports .
• Review attendance and manpower data for accuracy and follow up with site supervisors on discrepancies.
• Maintain daily attendance records and monitor worker deployment across sites.
• Prepare regular worker movement, manpower and HR reports for management review.

1. Site Manpower & Operations

• Liaise closely with site supervisors and project teams on manpower deployment, attendance and workforce requirements .
• Coordinate worker transportation arrangements to support site operations.
• Manage dormitory check-in/check-out and accommodation arrangements .
• Coordinate worker onboarding, safety induction and site orientation to ensure readiness for deployment.
• Support repatriation, clearance and final settlement arrangements for departing workers.

1. Worker Welfare & Employee Relations

• Support worker welfare initiatives and address day-to-day worker concerns and grievances professionally.
• Assist with medical claims and Work Injury Compensation Act (WICA) cases where applicable.
• Promote good worker relations and maintain effective communication between workers, site supervisors and HR.
• Ensure worker welfare matters are followed up promptly and appropriately.

1. Events, Engagement & Activities

• Support and coordinate company events, worker engagement activities, welfare programmes and employee activities .
• Assist in planning and execution of events, including logistics, manpower coordination, venue arrangements, communications and on-site support.
• Contribute ideas and initiatives to enhance employee engagement, morale and team cohesion .

1. Ad-Hoc & Special Projects

• Take ownership of ad-hoc assignments and special projects assigned by the superior or management.
• Support HR process improvement, system updates, reporting and administrative projects.
• Work collaboratively with internal departments and project teams to support business and operational requirements.
• Perform other duties and responsibilities as assigned from time to time to ensure the smooth functioning of HR and workforce operations.

1. Confidentiality & HR Governance

• Maintain strict confidentiality and proper handling of employee personal data and HR records.
• Ensure HR processes and documentation are maintained in accordance with MOM requirements, company policies and applicable Singapore employment regulations .
• Maintain proper filing, documentation and audit trails to support effective HR governance.